APS45 Mailroom Administration Officer
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Description
Position Title: APS4/5 Mailroom Administration Officer
Employment Type: 12-month contract with the potential to extend
Location: Canberra
Hourly Pay Rate: APS4: $52.15 $55.59 per hour 12% super APS5: $57.50 $61.44 per hour 12% superannuation
Security Clearance/Requirements: NV2 security clearance ASIC pass (or ability to obtain) Current drivers licence
Working Arrangements: Onsite position with some travel required. Work may involve long or irregular hours.
ABOUT THE ROLE
We are seeking an APS4/5 Mailroom Administration Officer to support a busy mailroom environment within a government department. This role plays a key part in ensuring the secure movement of mail and diplomatic material supporting both domestic and international operations. You will work as part of a small collaborative team responsible for dispatch receipting documentation and coordination of sensitive and classified mail.
KEY RESPONSIBILITIES
- Prepare label and weigh packages for international delivery
- Register receipt and track mail items
- Load and unload mail vehicles
- Drive long distances to deliver mail (e.g. Canberra to Sydney Airport)
- Arrange courier pickups and gather shipping quotes
- Assist with preparing diplomatic courier travel documentation including laissez-passer and manifests
- General accounts payable duties including preparing invoices and following up outstanding payments
- Possible travel to escort diplomatic bags containing classified material
- Support accurate handling packing and dispatch of mailroom bags
- Operate mailing equipment software and Microsoft Office programs
- Provide excellent customer service and clear communication to internal stakeholders
SKILLS AND EXPERIENCE
Core Skills
- Ability to lift up to 30kg
- Ability to drive long distances (up to 4 hours)
- Strong attention to detail
- Sound knowledge of Microsoft Office
Desirable Skills
- Strong verbal and written communication
- Research and analytical abilities
- Good judgment and problem-solving skills
- Stakeholder engagement and customer service capability
- Time management and organisational skills
- Information and records management capability
Physical Requirements
The role involves regular standing walking lifting pushing trolleys working in confined spaces and sitting in vehicles for extended periods. Long or irregular hours may be required.
ELIGIBILITY
- NV2 clearance
- Current drivers licence
- Ability to obtain an ASIC pass
- Relevant administration experience (desirable)
Apply now or contact Simmone Priest on at SOS Recruitment for a confidential discussion.
PLEASE NOTE: Applications for this role will close on 12 December 2025. If your application is received after this date well be happy to keep your CV on file for similar upcoming opportunities. We encourage you to apply even if the closing date has passed.
SOS Recruitment is committed to the principles of diversity and equal employment opportunity. We welcome applications from Aboriginal and Torres Strait Islander peoples people with disabilities culturally and linguistically diverse individuals women people with family responsibilities those with diverse religious beliefs and LGBTIQ people.
Required Experience:
Unclear Seniority
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
About Company
SOS Recruitment, based in Canberra, provides trusted and reliable recruitment services for government, private and not-for-profit sectors Australia-wide.
