Personal Assistant

About Us:

London Square is a leading residential and mixed-use developer and Aldar-owned company delivering communities in well-connected locations across Greater London. Since it was established in 2010 the award-winning company has delivered nearly 5000 homes through a mix of prime mid-market and homes of all tenures including affordable homes through its independent provider Square Roots. Aldar and London Square are committed to creating world-class developments anchored in high quality design sustainability and customer service excellence.

About the Role & Team

As a key member of the team your primary responsibility will be to provide comprehensive administrative and organizational support. This includes managing travel arrangements coordinating schedules and ensuring seamless day-to-day operations.

The role will be office-based Monday - Friday working in our Head Office in Uxbridge.

Key Responsibilities:

Diary Management:

• Manage and coordinate a complex diary ensuring effective scheduling of meetings events and appointments.
• Prioritize and reschedule activities as needed to meet dynamic business requirements.
• Ensure all appointments are well-prepared with relevant materials and information.

Travel Coordination

• Organize and manage all aspects of international and domestic travel including flights accommodation visas and itineraries.
• Provide real-time travel support to handle any unforeseen changes or challenges.

Administrative Support:

• Prepare correspondence reports and presentations as required.
• Handle confidential and sensitive information with discretion.
• Manage and organize files records and documentation to ensure easy retrieval.

Communication Management:

• Screen and prioritize emails calls and other communications.
• Act as the first point of contact for the Director maintaining professional communication with internal and external stakeholders.

Project and Task Management:

• Assist with project coordination ensuring deadlines and deliverables are met.
• Monitor and follow up on delegated tasks and actions providing regular updates.

Personal Assistant Duties:

• Provide ad-hoc support for personal tasks and errands as needed.
• Manage expenses including timely and accurate submission of expense reports.

Event Planning:

• Assist in planning and organizing business and team events.
• Coordinate logistics for meetings including booking venues and arranging catering.

Team Support:

• Liaise with colleagues to ensure alignment and support for wider departmental goals.
• Provide administrative support for other
  
  

Key Skills & Experience:

• Proven experience as a Personal Assistant or Executive Assistant in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Strong attention to detail and the ability to handle multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Familiarity with travel booking systems and expense management software is an advantage.
• Experience in the housebuilding or property sector is desirable but not essential.
• A proactive and resourceful approach with the ability to work independently.
  

Key Attributes:

• Discretion and professionalism in handling sensitive information.
• Adaptability and flexibility to changing priorities and schedules.
• High level of initiative and problem-solving skills.
• Positive and approachable.

Whats in it for you

Ensuring you have a work-life balance and stay healthy and happy is important to London Square. We offer the following core benefits.

• Competitive compensation package.
  

• Group Pension Scheme and Life Insurance.

• 25 Days holiday plus bank holidays including a holiday trading scheme and long service days

In addition to these core benefits we offer other benefits which may result in tax or money savings. Some of these include:

• Dental Cover

• Bupa Employee Assistance

• Virtual GP Service

• Salary sacrifice scheme for electric vehicles

• Cycle to Work

• Gym Membership corporate discounts

• Health Cash Plan

• Perkpal (shopping discounts)

• Tech Scheme

• Payroll Giving

Our Commitment

London Square is a fresh exciting and rewarding place to work and our success is based on the quality of our people. It is an exciting time to join London Square. If you think you have what it takes to be a part of our dynamic team click on the link to apply. You must be eligible to work in the UK to apply for this vacancy. London Square are not able to offer Visa sponsorship.

London Square are proud to be an equal opportunities employer. If you require support as part of your application or require more information please email.

At London Square we believe that a diverse and inclusive workforce leads to better innovation productivity and overall success. We are committed to creating a welcoming and inclusive environment for all employees regardless of their background or identity to develop and promote a diverse culture that reflects the communities we serve.

As part of our commitment to personal data privacy we want to share how we will use your application data. This data will be held in our system to process your application to this role and to consider you for any future opportunities which match your experience. For further information please review our Privacy Policy & Cookies London Square.

Required Experience:

Senior IC