Administrative Assistant Real Estate

Who We Are

For more than 130 years The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church each year we help more than 2 million people providing necessities such as food clothing and addition we support people experiencing unemployment addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission vision and values of hope service dignity and stewardship. As a faith- and values-based organization we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ meet human needs and be a transforming influence in the communities of our world.

Job Description:

Job Summary

The Administrative Assistant-Real Estate supports the property team in their efforts to manage the overall property portfolio across the Country reporting directly to the Sr Director Real Estate Development and accountable to the Real Estate Manager. This individual will also be responsible and accountable for various residential real estate transactional projects with assistance as required from the real estate team. The position is accountable to the Director of Leasing and required to assist in commercial leasing activities from an administrative perspective.

Key Accountabilities

• Provides administrative support as required for all real estate transactions
• Commercial leases: Assists with the processing of all TSA internal/external commercial lease renewals extensions new lease proposals and lease terminations.
• Completion of Lease Summary and Lease Abstracts and upload and updating SharePoint/Archibus
• Secures Governing Council signatures (in person and/or DocuSign) and approvals for any real estate transactions.

• Works collaboratively as part of the Property and real estate team to serve the needs of the Divisions SM and MU leads at times could be the initial point of contact to either redirect or respond to urgent or pressing matters requiring immediate attention.
• Prepares and distributes correspondence for routine or general matters (i.e. Planning inquiries) on behalf of the Property Team and provide general administrative support as needed to the Senior Director Real Estate Development Leasing Director and the Real Estate Manager
• Ensures the on-going maintenance of internal client and relevant documentation is in electronic and hard copy format as required.
• Responsible for keeping up to date Excel spreadsheets for tracking work in progress completed analytics Sharepoint and Archibus for real estate files
• Responsible for managing Assessment Notices and filing annual Vacant Tax forms
• Responsible for various aspects of residential real estate transactions with assistance from the Real Estate Manager and/or Senior Director Real Estate Development as required
• Co-ordinates the work of internal and external stakeholders to resolve issues in specialized areas (e.g. due diligence for real property (appraisal home inspections etc.; ensures consistent communication with to all stakeholders (realtors lawyers internal teams).
• Ensures all stakeholders are in compliance with Real Estate policies corporate delegation approvals financial schemes and any other Policy or process applicable to real estate transactional management

Education and Experience Qualifications

• Completion of a formal post-secondary/college program of three academic years in real estate business administration or a related field.
• Experience in working in a real estate environment and direct responsibility in assisting with completing real estate residential real estate transactions and/or commercial leasing activities.
• Knowledge of Property Management/real estate Software.
• A minimum of five (5) years of related experience in a corporate Head Office in a real estate related environment.
• Proficient in Microsoft Office Excel (including pivot tables) databases and Archibus property management software.
• Solid understanding of real estate terminology and documentation (e.g. listings agreements waivers amendments closing documents).
• Experienced in managing multiple competing deadlines with strong organizational and time management skills.
• Maintains strict confidentiality with access to highly sensitive information.
• Demonstrates excellent written and oral communication skills.
• Willing to support and align with The Salvation Armys mission and values.
• Knowledgeable in workplace health and safety policies and compliant with OH&S regulations.
• Capable of working independently while adhering to policies and procedures.
• Skilled in data management systems (e.g. SharePoint Archibus) including data entry and report generation.
• Effective trainer and facilitator with adaptable flexible and self-motivated work style.

Compensation:

Placement in the salary range will be based on factors such as market conditions internal equity and candidate experience skills and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email if you have a need for any accommodation and we will be pleased to discuss this with you.