Arts Administrative Assistant (Prairie Arts Center)
Share
Job Location:
Stillwater, NY - USA
Monthly Salary:
$ 39000 - 51500
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Campus
OSU-Stillwater (Prairie Arts Center)
Contact Name & Email
Meghan Brasuell
Work Schedule
This position works on-site at the Prairie Arts Center with an irregular schedule. The center is open to the public Tuesday through Saturday and the typical schedule is Tuesday - Saturday 10:30am - 6:30pm with occasional special events or operational needs outside those days/hours that will be required.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$39000 - $51500
Special Instructions to Applicants
For full consideration please include a resume cover letter and contact information for three professional references.
About this Position
Join Our Creative Team at the Prairie Arts Center!
Position: Arts Administrative Assistant
Are you passionate about the arts and love keeping things organized The Prairie Arts Center is looking for a dynamic detail-oriented Arts Administrative Assistantto help us bring creativity to our community!
This is more than just an office job its a chance to be at the heart of a vibrant arts community. Youll play a key role in supporting our mission to provide accessible arts education and enriching experiences for people of all ages. From managing finances and coordinating programs to welcoming visitors and crafting engaging social media content your work will directly impact the artists students and families we serve.
Why Youll Love Working Here
- Creative Environment: Work in a space filled with inspiration color and community spirit.
- Meaningful Impact: Help shape arts programming that brings joy and learning to hundreds of people.
- Collaborative Culture: Join a small passionate team that values your ideas and contributions.
- Variety & Growth: No two days are the same youll gain experience in finance customer service marketing and arts education.
Work Schedule & Physical Requirements
- This position works on-site at the Prairie Arts Center with an irregular schedule.
- The center is open to the public Tuesday through Saturday and the typical schedule is 10:30am 6:30pm with flexibility required for special events or operational needs.
- Occasional lifting and moving of art supplies equipment and materials up to 2550 pounds is required.
- Event setup may include moving tables and chairs.
Key Responsibilities
Financial & Administrative Management
- Coordinate payroll and supervise part-time staff and contract workers
- Track budgets reconcile expenses and maintain financial records
- Purchase supplies and equipment to keep the center running smoothly
Office Operations & Customer Service
- Be the friendly face (and voice!) of the center answering phones emails and greeting visitors
- Manage class registrations cancellations and payment communications
- Keep our calendar inventory and filing systems organized
- Maintain and update our email database to support outreach and marketing
Programming & Creative Support
- Assist with class and event planning alongside the Director and Education Coordinator
- Help recruit and support instructors
- Assist with updating website content and managing social media with engaging posts
- Occasionally support adult art classes with setup and instruction
Who Were Looking For
- Organized and detail-oriented with strong financial and administrative skills
- A great communicator with a welcoming customer-first attitude
- Self-motivated and able to work independently
- A team player who thrives in a creative collaborative environment
- Passionate about the arts and community engagement
Ready to make a difference through creativity
Apply today and become part of a team that believes in the power of art to connect inspire and transform.
Required Qualifications
- High School/GED (degree must be conferred on or before agreed upon start date)
5 years of clerical/customer service experience
- Certifications Registrations and/or Licenses:
- Willingness to become a notary public (training and fees covered by organization)
- Skills Proficiencies and/or Knowledge:
- Experience with administrative and bookkeeping functions
- Proficiency in accounting software and Microsoft Office Suite
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Customer service experience
- Ability to manage multiple priorities and meet deadlines
- Attention to detail and accuracy in financial record-keeping
Preferred Qualifications
- Bachelors in Arts and/or humanities
3 years of experience
- Skills Proficiencies and/or Knowledge:
- Experience in arts administration or nonprofit organizations
- Familiarity with database management systems
- Knowledge of social media platforms and website content management
- Background or interest in arts education
- Experience with payroll processing
Key Skills
- Experience Working With Students
- Classroom Management
- Behavior Management
- Classroom Experience
- Lesson Planning
- Special Education
- Conflict Management
- Teaching
- Creative Arts
- Digital Art
- Experience with Children
- Word Processing
