Administrative Services Manager I

• Able to work as part of a team and independently.You will be expected to work on projects that require collaboration with many different team members in your unit and other departments that will require you to use sound judgment and work independently at times.
• Detail-oriented.You will be expected to pay close attention to every element and aspect of work products to ensure they are error-free and completed to the highest standards.
• An excellent communicator. You will need to demonstrate exceptional communication skills to deliver accurate clear concise and tactful written and oral communication to colleagues City employees and officials representatives from external agencies and organizations and members of the public.
• Self-motivated. You will be expected to take initiative and use your resources to solve problems.
• Adaptable.You will need to adapt to changing situations and environments with the ability to take instructions from multiple senior-level staff members.
• Interested in learning and developing their career.In addition to the opportunity to work on special projects you will have access to Race and Equity supervisory and other technical trainings. And once a City employee you enjoy hiring preference for all City jobs.

• Performing personnel management of division or section recruiting classification training payroll and employee relations.
• Managing division or section fiscal operations including payroll accounts payable and receivable purchase orders loan servicing and loan accounts review and development of fiscal policies and procedures and handling of funds.
• Supervising and evaluating staff in administrative personnel payroll and assigned program functions.
• Developing procedures for and directing the administration of grant programs.
• Reviewing City Council agenda materials and staff reports.
• Directing and participating in public information projects.
• Preparing and analyzing complex reports.

• You will have the opportunity to work on a team that makes a positive difference in the lives of Oakland residents.
• You will work with people who are passionate about their craft and care about collaboration.
• You will have excellent learning opportunities to grow and develop your HR and public administration skills and abilities.
• As a full-service City Oakland will continually provide you with daily challenges and variety that keep things exciting.

• Handling multiple tasks with competing and critical deadlines.
• Navigating complex rules policies and labor agreements that govern the unionized Civil Service environment that is the City of Oakland.
• Guiding customers with knowledge and application of policies and processes.
  

• Action & Results Focused (Taking Initiative):Initiating tasks and focusing on accomplishment.
• Adaptability:Responding positively to change and modifying behavior as the situation requires.
• Allocating Resources:Prioritizing the use of fiscal and material resources to maximize organizational effectiveness.
• Analyzing & Interpreting Data:Drawing meaning and conclusions from quantitative or qualitative data.
• Attention to Detail:Focusing on the details of work content work steps and final work products.
• Critical Thinking: Analytically and logically evaluating information propositions and claims.
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality timely and cost-effective results.
• Interpersonal Savvy:Considering and responding appropriately to the needs and feelings of others in different situations.
• Legal & Regulatory Navigation:Understanding interpreting and ensuring compliance with laws and regulations.
• Managing Performance: Ensuring superior individual and group performance.
• Oral Communication: Engaging effectively in dialogue.
• Teamwork:Building and maintaining professional relationships collaborating with others to achieve shared goals.
• Using Technology: Working with electronic hardware and software applications.
• Writing:Communicating effectively in writing.

• Masters degree in Public Administration or Public Policy.
• Experience dealing with issues affecting Oakland and Oaklanders.
• Experience working with Oakland constituent groups and stakeholders.

The Recruitment Process:

The City of Oakland works with a Civil Service system. Applicants apply online and HR staff reviews their experience education and training listed on the application against the minimum qualifications listed for each position.

Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge skills and abilities in job-related areas.

Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.

In the final review candidates may clarify information already provided on their application. No additional work history education or certifications will be accepted. Any decisions made during this review process will be final.

For this recruitment all qualified applicants will be invited to take an online multiple-choice test (weighted 100%). You will have 7 days to complete the test once the link is sent to your email. This is tentatively planned to launch during the week of January 12 2026.

Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points for example if you are a Veteran with an honorable discharge or if you are a current City of Oakland resident. If youre applying to a restricted posting and you are eligible as a current City employee you may also receive additional points for your City service. Extra points are only applied to passing scores so if you do not pass every element of the testing process you cannot use extra points to pass.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

• Work/Life Balance: 37.5 hour work weeks
• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement:CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account Wellness Program Employee Assistance Program Tuition Reimbursement Life Insurance up to $200k & Employee Training.

*Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found here: Working for Oakland City of Oakland CA

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

you do not have access to a computer there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department 150 Frank H. Ogawa Plaza 2nd Floor Oakland CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).

Our online application system is provided by GovernmentJobs. If you have problems while applying online please contact GovernmentJobs Live Applicant Support at between 6:00 AM and 5:00 PM Pacific Time Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at for information; however we are unable to provide technical support for the online application system. For recruitment-specific questions please contact Cynthia Ng Senior HR Analyst at .