Executive Assistant

An exciting opportunity has arisen at Oaklands for an Executive Assistant to help provide comprehensive administrative and executive support to the Principal and CEO working alongside the Head of Administration.

Oaklands College has a proud heritage of providing responsive transformational education. We opened our doors to men and women in 1921. We have provided our students with the knowledge and skills to achieve their individual ambitions and make a valuable contribution to their communities. The College is developing in a transformational way and we are seeking an Executive Assistant to play a vital role in our journey.

Key Responsibilities

• Support the effective and efficient operation of the Principals office working closely with teams across the college.
• Organise own work schedule taking account of priorities within the college to ensure effective service delivery.
• Provide administrative support to the Head of Administration and Executive PA including effective logging and filing of management data.
• Attend meetings as required to take minutes and produce and follow up on action points.
• Respond as required to requests to support the Senior Leadership Team in a range of ad-hoc duties as need arises.
• Develop an understanding of the business and College Strategy within the FE sector to be able to interpret information and assist with preparation of presentations statistical data and reports as required.
• Provide an administrative support function to a member(s) of the Senior Leadership Team including managing the diary email filtering filtering and screening of telephone calls taking appropriate action on enquiries complaints and problems as they arise.
• Liaise effectively with internal and external stakeholders and arrange and minute meetings as appropriate.
• Ensure that the member(s) of the Senior Leadership Team is fully aware and prepared for all appointments work in progress and deadlines.
• Assist with the coordination and documentation of cross-college projects and initiatives.
• Support the roll-out and training of new digital tools and systems within the Principals Office.
• Ensure appropriate confidentiality and professionalism are maintained at all time.
• Support with the College enrolment process open days parents evenings and other key events which may include additional hours that occur in the evening or at weekends.
• Participate in professional development and undertake training as required including being up to date with all mandatory training such as Safeguarding and Prevent.
• Work safely consider the safety of others and work within the guidelines states in the Health and Safety policy.
• The ability to work flexibility across College sites in order to support the Principal and CEO and SLT team effectively.
• Work as part of the Principals Office team in delivering the corporate office functions and sharing tasks as appropriate to meet the timescales required.
• Perform other duties as may be required by the Principal and CEO Senior Leadership Team or manager to ensure the effective functioning of the College.

Is This You

• Good range of qualifications and CPD relevant to job role including level 2 in English and Maths.
• Experience of working in an office or equivalent environment and compliance with Health and Safety Safeguarding Prevent Equality Diversity and Inclusivity or other legal requirements.
• Extensive knowledge of Microsoft office package and experience of data systems
• Confident and clear communicator possessing excellent organisational verbal and written skills.
• Ability to work within a team and desire to develop in professional field.
• Customer orientated with a positive driven enthusiastic and professional outlook.
• Hands on and solution focused with an attention to detail.
• Experience of dealing with difficult people situations.
• Ability to prioritise and organise in a demanding busy environment and ability to work effectively under pressure and without direct supervision.
• High level use and integration of IT skills in a practical situation.
• Evidence of ability to manage diaries and the broader office environment effectively.
• Experience of producing reports and presentations and proofreading with meticulous attention to detail.
• Ability to produce accurate minutes within tight deadlines and effectively follow up actions.
• Excellent interpersonal skills that include patience tact understanding and discretion/confidentiality with both internal and external stakeholders.
• The ability to act at all times in a confidential and professional manner in support of your duties as a member of the executive administration team.

Your Future Starts at Oaklands

At Oaklands College we value our staff and are committed to your wellbeing and development. When you join us you become part of a vibrant and forward-thinking team that supports innovation creativity and learner-centred teaching.

Heres what you can look forward to:

• Generous holiday allowance 30 days plus bank holidays.
• Local Government Pension Scheme with excellent employer contributions.
• Ongoing CPD and free access to Adult Community Learning courses.
• Free onsite permit parking.
• Onsite gym at St Albans campus and wellness treatments at discounted rates.
• Cycle to Work Scheme and discounted travel through UNO Bus Scheme.
• Eye care vouchers and employee assistance programme.
• Mental health and wellbeing support including peer supporters.
• Staff development days and annual awards celebrating your achievements.

Oaklands College is proud to be a Disability Confident Employer and we actively welcome applicants from all backgrounds. We are committed to safeguarding and promoting the welfare of young people and vulnerable adults and expect all staff and stakeholders to share this commitment.

We review applications on a rolling basis and may close this advert early if we receive high interest. Dont miss your opportunity to join a college thats shaping futures and transforming lives.

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