Police Clerk

THE POSITION
Thisrecruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time part-time limited term and temporary vacancies for up to one year.

The incumbent in the Police Clerk position will perform a variety of specialized clerical duties to support the Police Department including preparing and maintaining police records and reports assisting the public and staff with information requests and ensuring compliance with department procedures. This role is essential in supporting efficient recordkeeping and daily police operations.

THE DEPARTMENT
The City of Vallejo Police Departments mission is to provide professional law enforcement services that enhance protect and promote the quality of life for people residing visiting or doing business in the City of Vallejo.

As an integral part of the community the Vallejo Police Department is committed to providing a highly professional ethical and quality Police service. The proud men and women of the Department are dedicated to maintaining law and order by proactively addressing crime protecting welfare property and the rights of all partnership with the community community groups and other city departments the Vallejo Police Department continually endeavors to improve its service making Vallejo a safe place to live work and visit.

For more information about the Vallejo Police Department please visit their webpage.

THE CITY OF VALLEJO
The City of Vallejo is located in Solano County and has a population of approximately 121000 residents. Vallejo is a rapidly changing highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly active waterfront community that attracts innovative hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf museums performing arts boutique shopping brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejos delightful historical downtown area weekly downtown farmers market and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom one of Americas only combination wildlife oceanarium and theme parks.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Police Records Supervisor.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Compile type record and file a wide variety of police records reports and materials including memoranda letters reports complaints declarations booking information restraining orders fingerprint cards warrants citations and crime and traffic reports.
• Maintain the Departments warrant system including notification tracking and documentation on attempts to serve; access information from the computerized warrant system.
• Sort file copy and distribute crime reports traffic reports citations petitions and other materials to appropriate personnel.
• Assist Department personnel and the public in person and by phone including retrieving information and files mailing out requested reports to outside agencies in accordance with established regulations and providing general information regarding Department policies procedures and regulations.
• Operate a computer terminal; enter and retrieve data on the CLETS system; assist officers in need of information from the CLETS system; type enter modify and retrieve a wide variety of police reports and records memoranda letters and other material.
• Maintain a variety of police records filing systems including the Departments traffic accident files.
• Receive lost and stolen property; contact the owner; release impounded and recovered vehicles.
• Perform related duties and responsibilities as required.

Knowledge of:

• English usage spelling grammar and punctuation.
• Business letter writing and report preparation.
• Principles and procedures of record keeping.
• Modern office methods practices procedures and computer equipment.

Ability to:

• Learn the organization procedures and operating details of a law enforcement agency.
• Learn to perform a full range of specialized public safety clerical work under minimal supervision.
• Learn correctly interpret and apply the laws codes policies and procedures related to the processing of law enforcement documents.
• Work courteously with the general public on the telephone or in person.
• Maintain accurate records and files.
• Make arithmetical calculations quickly and accurately.
• Operate a variety of office equipment including a computer terminal.
• Type at speed necessary for adequate job performance.
• Understand and carry out oral and written directions.
• Communicate clearly and concisely both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One year of clerical work experience requiring public contact and the interpretation of rules and regulations.

Training:

A high school diploma or G.E.D. supplemented by specialized clerical training.

The Recruitment & Selection Process

1. Applications are due by 5:00 P.M. on Monday December 22 2025. Applicants must submit a completed City of Vallejo online application including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional) by the posted deadline in order to be considered.

2. Applications will be screened for overall qualifications the week of December 22 2025.

3. Applicants who meet the minimum qualifications will have their supplemental responses scored by subject matter experts the week of December 29 2025. The most qualified applicants from the scoring of the supplemental questions will be invited to participate in oral panel interviews.

4. Oral Panel Interviews are tentatively scheduled to take place the week of January 19th 2026. Oral panel interviews are weighted at 100% of a candidates score. Candidates must achieve a minimum passing score of 70%. Those who score 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year.

5. Candidates placed on the Register of Eligibles (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department.

The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials including training and experience current resume and responses to supplemental questions.

NOTE: If you have problems creating a user account obtaining your already created account information or submitting your online application please contact applicant support directly at . City of Vallejo staff are unable to assist with these issues.

PRIOR TO HIRE
The selected candidate(s) will be required to successfully complete and pass the following to advance in the hiring process:

• Completed Personal History Statement (PHS)
• Live Scan Fingerprinting
• Polygraph
• POST Background Investigation
• Psychological Assessment
• Medical Assessment

Disaster Service Workers -All City of Vallejo (City) employees are designated Disaster Service Workers (DSW) by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.