Project Coordinator Autotask MSP Dispatcher for Microsoft Focused CyberSecurity Firm
Share
Job Location:
San Diego, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
The Project Coordinator / Autotask Dispatcher is responsible for keeping customer work moving smoothly through Agile ITs delivery teams. This role owns ticket and task dispatching in Autotask coordinates project schedules and ensures engineers are working on the right things at the right time. They are the operational air traffic controller for projects and service requests helping Agile IT deliver a consistent highquality customer experience and protect project margins.
Key Responsibilities
Ticket & Work Dispatching (Autotask / PSA)
Monitor project and service queues in Autotask and other PSA boards.
Assign and dispatch tickets to the appropriate engineers based on skills availability and priority and follow up to ensure work is progressing.
Update ticket statuses scheduling and notes so that boards are always current and reflect reality.
Escalate urgent or atrisk tickets to project managers Customer Success or leadership as needed.
Project Coordination
Build and maintain detailed project schedules timelines and calendars; adjust as dates change and communicate updates to internal and client stakeholders.
Create and manage project tasks in Autotask making sure all work is broken into clear assignable items with due dates and dependencies.
Schedule internal and client project meetings (kicksoffs working sessions status calls) prepare agendas and capture notes and action items.
Publish regular project status updates (summary emails dashboards PSA notes) and ensure documentation is complete before handing over to support / Customer Success at project close.
Change Documentation & Partner Administration
Assist with change management by drafting change requests/change orders tracking approvals and updating project plans and tickets once changes are approved.
Support evidence/documentation collection for compliance and security projects coordinating with engineers and Customer Success.
Submit and track any required Microsoft partner paperwork for projects (e.g. CPoR PAL references) so Agile IT receives full credit for Microsoftaligned work.
Customer & Internal Communication
Serve as a primary coordination point for customers on scheduling logistics and basic status questions routing technical issues to the right resources.
Coordinate escalations by making sure the right team members are engaged and tracking resolution to closure.
Help maintain high customer satisfaction through clear expectation setting timely updates and professional followthrough.
Operational Hygiene & Continuous Improvement
Enforce PSA hygiene: time entry completeness correct ticket types/queues and accurate milestones.
Identify bottlenecks in scheduling or dispatching and propose improvements to workflows templates and dashboards.
Help maintain and improve SOPs related to dispatching project coordination and Autotask usage.
Qualifications :
Required Qualifications
Experience with a PSA tool (Autotask strongly preferred; ConnectWise or similar acceptable with willingness to learn Autotask quickly).
24 years in IT services MSP or technical project coordination / service dispatch role.
Strong organizational and multitasking skills; comfortable managing many tickets/projects at once.
Excellent written and verbal communication; able to interact confidently with both customers and technical staff.
Solid comfort with Excel/Sheets and task/project tools (Teams Planner Asana etc.).
Preferred Qualifications
Experience in a Microsoft-focused MSP / cloud / security consulting environment.
Familiarity with basic project management concepts (RAID logs change control milestones acceptance criteria).
Understanding of SLAs utilization and margin/financial implications of scheduling decisions.
ITIL CAPM or similar entrylevel project/service management certifications (nice to have not required).
Additional Information :
Compensation & benefits
Competitive compensation
Comprehensive benefits (medical retirement PTO professional development).
Missiondriven work that directly strengthens the national security supply chain.
Remote Work :
Yes
Employment Type :
Full-time
Key Skills
- Typing
- Data Entry
- Customer Service
- AS400
- Transportation Management Systems
- Computer Skills
- Paratransit
- Microsoft Outlook
- Computer Literacy
- Dispatching
- Logistics
- Phone Etiquette
About Company
Agile IT delivers Microsoft‑centric professional and managed services with a mission to operationalize CMMC for the DIB and protect CUI across cloud and on‑premises estates.What we deliver:Professional Services – Enablement (fixed‑price projects)Managed Services – Security & CMMC Comp ... View more
