Administrator (Event Management & Procurement) Administrative

Kuala Lumpur - Malaysia

Monthly Salary: Not Disclosed

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Administrative

Job Description & Summary

A career in Administration and Secretarial Services within Internal Firm Services will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports receiving and directing incoming calls or emails to the appropriate parties arranging business travel tracking expenses and coordinating meeting arrangements.

Provide professional administrative support.
Acts as a liaison between the people they support and the rest of the functions in the firm.
Managing diaries working with Central Travel Assist (CTA) team on travel arrangements claims submissions meeting coordination support following up on matters as requested by the people they support event coordination working with Central Events Assist (CEA) team monitor driver matters (where relevant) liaising with Internal Firm Services (IFS) support teams e.g. Facilities & Services Human Capital IT etc on administrative matters e.g. replenishment of pantry items Partners & Directors leave matters toner/ paper for printers etc and general administrative tasks as they emerge.
Act as a liaison between Central Procurement Assist (CPA) Key Buyers Budget Owners (requesters) and Finance Accounts Payable
Negotiate with vendors/ suppliers
Organise and safekeep documentation via vendor management platforms/ tools maintain current vendor profiles
Process purchase requisitions purchase orders receipts payment submissions and respond to order issues.
Process Third Party Vendor/ Supplier on-boarding process.
Research support and information gathering to keep catalogue of suppliers current and relevant
Presentation slides proposals and client deliverables coordination
Backup for peers and perform their scope when needed.

To really stand out and make us fit for the future in a constantly changing world each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines geographies and career paths and provides transparency on the skills we need as individuals to be successful and progress in our careers now and in the future.

At the Administrative level youll work as part of a team of problem solvers helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

Conduct self in a professional manner and take responsibility for work and commitments.
Flex approach to meet the changing needs of teams and clients.
Identify and make suggestions for improvements when problems and/or opportunities arise.
Learn about business needs are changing and consider the impact on services provided.
Take action to stay current with new and evolving technology.
Handle manipulate and analyse data and information responsibly.
Communicate with empathy and adapt communication style to meet the needs of the situation and audience.
Anticipate the needs of others and take appropriate action.
Embrace different points of view and welcome opposing and conflicting ideas.
Uphold the firms code of ethics and business conduct.

Preferred skills

Degree/Diploma in Supply Chain Management/ Business Administration/ Events Management
At least 1 to 3 years of experience in a procurement/ procurement related scope
Preferably to have worked in a multinational work environment
Excellent organisational skills
Can take initiative to resolve issues when they arise
Strong computer skills incl. working knowledge of Google Suite Microsoft Suite and Internet.
Strong oral and written communication skills both English and Malay languages
Strong negotiation skills/ Influential communicator
Excellent time management know how to prioritise to meet deadlines
Must be able to work as part of a team with professional and helpful demeanor
Strong customer service skills
The role is on a 6 months fixed term contract and can be renewed or converted to permanent subject to performance

Additional application instructions

Please attach the following documents along with your CV when you submit an online application:

Academic certificates and transcripts from SPM (or equivalent) onwards
A copy of your NRIC or passport
Recent passport size photo

Education (if blank degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank certifications not specified)

Required Skills

Optional Skills

Accepting Feedback Accepting Feedback Active Listening Administrative Support Agile Database Administration Business Process Improvement Calendar Management Clerical Support Collaborative Forecasting Communication Communications Management Concur Travel Conducting Research Confidential Information Handling Corporate Records Management Correspondence Management Credentialing Database Customer Relationship Management Customer Service Excellence Customer Service Management Data Entry Deployment Coordination Electronic Billing Electronic Filing Electronic Records Management 31 more

Desired Languages (If blank desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship

Government Clearance Required

Yes

Job Posting End Date

Required Experience:

Unclear Seniority

Line of ServiceInternal Firm ServicesIndustry/SectorNot ApplicableSpecialismIFS - AdministrationManagement LevelAdministrativeJob Description & SummaryA career in Administration and Secretarial Services within Internal Firm Services will give you with the opportunity to provide administrative suppor...