Facilities Management Executive (TOPPEN Shopping Centre)

About the job

The Facilities Management Executive is responsible for administering and managing the Facilities department in terms of updating monitoring and generating weekly/monthly reports.

Your assignment

  Facilities Management

• Support compliance & ensuring adherence to the audit and compliance standards in Facility Management (FM) both internal and external requirement
• Access all procurement platforms to issue Purchase Order Work Orders monthly OPEX expenses and payment to Vendors with proper tracking records
• Coordinate with vendors and internal team to ensure full execution of preventive & corrective maintenance processes with proper tracking records
• Overseeing the administration and filing of FM department documentation including FM agreement preventive & corrective maintenance checklist.
• Verifying utilities meter reading and billing charge to Tenant
• Assist the Assistant Manager or FM Manager in gathering information and analysis to complete the Facilities Department monthly reports.
• Update and maintain asset records
• Maintaining FM inventory ensuring parts availability preparing Bill of Quantities (BQ) and participating in the sourcing/purchasing activities
• Analyzing downtime data to develop effective preventive maintenance procedures.
• Verifying administrations matters related to attendance overtime and leave applications. Provide monthly analysis and reports.
• Organize and co-ordinate preventative maintenance activities with the FM team.

Qualifications :

• Professional Certificate Bachelors Degree Post Graduate Diploma Professional Degree preferably in Property or Real Estate Facility Management Building Services Mechanical/Electrical/Civil Engineering or related field.
• 3- 5 years working experience in Facilities Management function within a shopping centre environment.
• Excellent communication and computer skills with good knowledge of using spreadsheets excel and database software.
• Strong technical knowledge on facilities management basic understanding of facilities drawings.
• Professional well organized reliable and meticulous.
• Able to handle confidential and sensitive materials discreetly.
• Able to work independently and under pressure able to multi-task.
• Enjoy documentation and administration work including filing
• Good command of English both spoken & written.
• Familiar with FM SOP (hard services) and authority requirements

Additional Information :

We hire based on our values. Watch the video and answer the following question in your application:

Can you give examples of how you have encouraged new ideas within your team Which ideas do you encourage and why

Remote Work :

No

Employment Type :

Full-time