Contracts Manager- Warranted Procurement Officer

All documents for Veteran or Disability preference must be received or date stamped by the closing date. Please submit preference documentation to Terri Christianson at via File Transfer Service.

To request an accommodation with the application process please contact the HR office.

Your service is rewarded with competitive compensation and generous State of Montana Benefits.

• Medical dental and vision coverage

• Retirement plans

• Generous paid vacation sick and holidays

• Pre-tax Flexibility Spending Accounts

• Employee Assistance Program

State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

This Organization Participates in E-Verify.

Women and minorities are under-represented in this position and are encouraged to apply.

About Us:

Hello! Were the Justice Information Technology Services (JITS) team at the Montana Department of Justice (DOJ). We serve the Montana Attorney General providing vital Information Technology (IT) infrastructure which Montanans rely upon to support state and local law enforcement. Our team is dynamic and collaborative and we have a big impact. We manage the IT systems services and interfaces to support approximately 900 DOJ employees and over 3000 Criminal Justice Information Network (CJIN) customers across the state working together to make a difference. JITS supports DOJ staff involved with legal cases concerning the State and its people Montana missing persons victim services childrens justice consumer protection criminal investigations highway safety motor vehicle operations gambling control criminal history information and forensic laboratory services.

This is a long list of vital services but if you enjoy diversity this challenging exciting and rewarding position may be what you are looking for.

The Role:

We are looking for a skilled Contracts Manager who will be responsible for managing and overseeing all aspects of the procurement lifecycle within DOJ. This includes support and assistance in the development of the scope and specifications drafts and reviews Invitation for Bids (IFB) and Requests for Proposal (RFP) reviews and compares vendor documents; evaluates proposals and bids; drafts edits negotiates reviews interprets and clarifies contract provisions legal requirements terms conditions specifications and quotations; recommends contracts for award; supports divisions in monitoring contracts/agreements for statutory and terms compliance; responds to inquiries in regards to contract management. This position is also responsible for ensuring that all contracts comply with the organizations internal policies and procedures.

The contracts manager works closely with various groups within the organization including IT legal procurement and finance to ensure that contracts are aligned with the organizations strategic objectives and budgetary constraints.

Overall the contracts manager plays a critical role in ensuring that contracts are executed effectively and efficiently while also managing the organizations contractual relationships with external vendors and service providers.

What Youll Do:

• Analyze and research goods and services to determine reasonable prices.Analyze and research goods and services to determine reasonable prices.
• Research and collaborate with agency staff to obtain and maintain a working technical knowledge about goods and services in order to develop specifications and contract terms.
• Evaluate and monitor contract performance to ensure compliance with contractual obligations to determine need for contract modifications and recommend appropriate remedies for non-compliance.
• Ensure compliance with laws rules policy and processes related to procurement.

• Prepare purchase orders contracts solicit bid and proposals and review requisitions for goods and services for restrictive requirements.

• Ensure compliance with conditions of grants by monitoring and analyzing agreements contracts expenses and activities.
• Supports and assists the planning creation writing and negotiating for hardware software licensing and service legal agreements.
• Support divisions in monitoring IT contract performance to ensure compliance with contractual obligations to determine the need for contract modifications and recommend appropriate remedies for non-compliance.

• Ensures contract compliance with internal and external requirements and supports negotiations on needed amendments or change orders.

What Were Looking For:

• You will serve as the main point of contact for contracts and procurement bridging communication between all DOJ teams and the State Procurement Services Division.
• Knowledge and experience in Information Technology (IT) procurements are a significant advantage due to the high volume of IT contracts within the DOJ.

• This role is ideal for a proactive results-oriented individual who enjoys rolling up their sleeves while maintaining a focus on the organizations strategic vision.

• NOTE: Dont quite meet the requirements but still confident you could crush it as a Contracts and Warranted Procurement Officer Show us. Other combinations of education and experience will be considered.

Why Join Us

• Awesome Benefits: Paid vacation sick leave holidays health dental vision coverage and retirement plans.

• Student Loan Forgiveness: Employment with the State of Montana may qualify you for Public Service Loan Forgiveness.
• Fun Work environment: Be part of a team that values creativity innovation and collaboration.

Ready to Apply

Submit your resume and cover letter electronically. If you have any questions email Bri Smith at

This is a permanent full-time position and located in Helena Montana.

Submit your resume and cover letter electronically. If you have any questions e-mail Bri Smith at

Special Information: Candidates must be eligible to work in the United States. A valid drivers license is required with less than 12 conviction points in the most recent completed 36 months.

Eligibility to Work: In accordance with the Immigration Reform and Control Act the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a drivers license or other picture I.D. or a U.S. passport or a green card. The State of Montana does not sponsor.