General Position Summary
Job Number
King County Library System is seeking a detail-oriented and proactive Collection Management Project Specialistto join our team.
The Collection Management Services department (CMS) builds an extensive collection that is responsive to the needs of KCLS communities. CMS selects orders catalogs prepares and distributes digital and physical materials for our circulating collection.
In this role the candidate will support and coordinate the implementation of strategic and departmental initiatives that strengthen our organizations mission and services. The ideal candidate excels at both professional and administrative tasks providing essential planning oversight and guidance for public service project activities. As a key connector in project management the candidate will help drive operational efficiency and foster continuous quality improvement across the department.
Required:Applicants must attach a current resume and cover letter which addresses relevant work experience education and training as it relates to this position.
About the Opportunity:
The Collection Management Project Specialist is responsible for supporting and coordinating the implementation of strategic and department initiatives. This role performs professional and administrative duties through planning oversight and resource to public service project activities. The incumbent serves as a critical link in project management to ensure operational efficiency and effectiveness through continuous quality improvement.
About King County Library System (KCLS):
KCLS has a vision of a world where knowledge allows diverse communities to prosper and order to support this vision we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.5 million diverse patrons providing an unparalleled collection of library materials resources technology services and programs.
Approximately 1000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach programs and virtual assistance. Our service area includes cities towns tribal lands and unincorporated districts of King County with the exception of the city of Seattle.
From a 2021-2022 comprehensive Diversity Equity and Inclusion (DEI) Assessment Demographics and Language Report of the more than 1.5 million residents who live within the KCLS service area almost half identify as Black Indigenous or People of Color (BIPOC). Moreover roughly one-third of the KCLS community speaks a language other than English as their first language.
The King County Library System values the diverse perspectives lived experiences and cultures of all qualified individuals. We seek applicants that reflect the diversity of the communities we serve and encourage individuals of all backgrounds to apply including BIPOC (Black Indigenous and other people of color) immigrants refugees women LGBTQIA individuals with disabilities veterans etc.
KCLSwelcomes reasonable accommodations for persons with disabilities as an opportunity to assist qualified individuals to participate in the job application or interview process and/or perform the essential functions of the position upon hire.
Need an accommodation to apply or interview Call or email.
KCLS ensures equal opportunities and consideration for all job applicants without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. KCLS does not tolerate discrimination or harassment during any stage of employment including in recruiting hiring promotion termination leave of absence compensation or training.
Examples of Duties
Essential Duties
The items listed in this section are the key duties and responsibilities for this job and do not represent an exhaustive list. Our organization is dynamic and therefore duties may change based on business necessity; however any new duties will remain within the scope of the job.
- Creates revises and maintains department procedures and clarifies systemwide or site-specific policies to support and promote KCLS operational activities in libraries.
- Organizes and tracks project tasks timelines and deliverables to ensure they align with assigned project plans and goals.
- Facilitates communication with stakeholders team members and leadership for project progress updates documentation and change management.
- Assists the Director of Collection Management Services in preparing department short- and long-term strategic plans including annual operational budget key performance indicators and initiatives.
- Collects and analyzes pertinent data to evaluate the performance of operational activities and prepares statistical and special reports and recommendations as assigned.
- Maintains operationalized programs launched by department director for continuity of business activities.
- Serves as a resource to collection management leadership and community library staff to advise troubleshoot problems and coordinate projects and plans.
- Oversees supports and encourages adherence to all applicable library policies procedures and guidelines in areas of focus.
- Collaborates with operations and administrative support staff by serving as advocate for both public service and operations staff and services.
- Works with public services senior leadership to research and respond to operational suggestions and ideas.
Secondary Duties
1. Co-facilitates regular meetings with community library staff
2. Provides clerical support associated with project activities.
3. May respond to public complaints and suggestions.
4. Serves on various internal and external committees
5. Participates in the hiring process for staff.
6. Performs other related duties as assigned.
Core Competencies
Each KCLS position has job-specific competencies. These competencies describe characteristics needed for optimum performance in the addition there are organizational competencies applicable to all positions at KCLS that encompass the culture and set expectations for how work is performed.
Organizational Competencies
Manages relationships with all kinds and classes of people inclusively and equitably. Respects values and encourages the unique dimension each employee adds to the organization and each member of the community brings to the whole. Seeks opportunities to learn about differences.
Primarily focused on customer needs. Able to deliver high-quality value-added services. Constantly strives to find new ways to increase customer satisfaction and understanding foster equitable services and forge meaningful connections.
- Ethics Values and Judgement
Exercises best judgment trustworthiness and professional standards of conduct. Consistently demonstrates organizations values moral principles and accountability in behavior character and action. Defends intellectual freedom and confidentiality.
- Professional and Technical Knowledge
Demonstrates proficiency in professional and technical skills and/or knowledge in position-related areas. Purposely keeps up with current developments and trends in areas of expertise in order to better foster personal success and connections for others.
Job-Specific Competencies
Relates well to all kinds of people at all levels both internally and externally. Builds appropriate relationships. Interactions are often purposeful and constructive.
Establishes courses of action for self. Can influence others to ensure that work is efficient. Appropriately sensitive to real restraints on time and resources. Willing to take a risk.
Can shift gears comfortably. Can decide and act without the total picture and comfortably handle risk and uncertainty. Does not exhibit excessive need to control or track. Can let go and move forward in uncertainty.
Works cooperatively and productively with others to achieve goals and deliverables. Is aware of utilizes and celebrate their own and team members strengths and differences.
Desired Minimum Qualification
Education and Experience
The items listed below are the minimum requirements for the job and are relevant to this position. The organization values both work experience and education and realizes that individuals take different paths to acquire knowledge.
- Bachelors degree in business education social sciences or public administration.
- Two years experience in project management developing and facilitating training or facilitating project-based solutions.
- Any equivalent combination of education and experience that provides the necessary qualifications to successfully perform the duties of the position will be considered.
Knowledge and Skills- Well-developed project management skills.
- Proficiency in Microsoft Office.
- Knowledge of change management concepts.
- Knowledge of budget development and tracking.
- Demonstrated time management skills including prioritizing work and meeting deadlines.
- Highly organized and detail oriented. Flexible and adapts to changing priorities.
- Clearly succinctly and effectively communicates ideas verbally and in writing with various and diverse audiences.
- Build and maintaining collaborative working partnerships.
- Focused listening and customer service skills.
Professional Licenses and Certifications
A valid Washington drivers license
Physical Demands & Work Environment
WORK ENVIRONMENT:
Work is performed in a typical office environment. Work schedule may include occasional early morning and/or evening meetings or commitments. Occasional travel within service area is required. Incumbent may be permitted hybrid telework schedule upon request.
PHYSICAL DEMANDS:
While performing the duties of this job the employee will:
- Constantly sit throughout work shift and frequently will stand and walk.
- Frequently reach out at chest level with hands and arms and occasionally reach up or down.
- Constantly use hands in conjunction with frequent finger use. Keyboarding may be repetitive up to frequently.
- Rotate neck up to occasionally.
- Change tasks depending upon the shift.
- Require extensive close work including use of a computer monitor.
- Occasionally operate foot controls.
- Occasionally lift and carry up to 10 lbs. and seldom lift and carry up to 20 lbs.
- Seldom push or pull carts and wheeled equipment with light force
Required Experience:
IC
General Position SummaryJob Number King County Library System is seeking a detail-oriented and proactive Collection Management Project Specialistto join our team.The Collection Management Services department (CMS) builds an extensive collection that is responsive to the needs of KCLS communities. CM...
General Position Summary
Job Number
King County Library System is seeking a detail-oriented and proactive Collection Management Project Specialistto join our team.
The Collection Management Services department (CMS) builds an extensive collection that is responsive to the needs of KCLS communities. CMS selects orders catalogs prepares and distributes digital and physical materials for our circulating collection.
In this role the candidate will support and coordinate the implementation of strategic and departmental initiatives that strengthen our organizations mission and services. The ideal candidate excels at both professional and administrative tasks providing essential planning oversight and guidance for public service project activities. As a key connector in project management the candidate will help drive operational efficiency and foster continuous quality improvement across the department.
Required:Applicants must attach a current resume and cover letter which addresses relevant work experience education and training as it relates to this position.
About the Opportunity:
The Collection Management Project Specialist is responsible for supporting and coordinating the implementation of strategic and department initiatives. This role performs professional and administrative duties through planning oversight and resource to public service project activities. The incumbent serves as a critical link in project management to ensure operational efficiency and effectiveness through continuous quality improvement.
About King County Library System (KCLS):
KCLS has a vision of a world where knowledge allows diverse communities to prosper and order to support this vision we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.5 million diverse patrons providing an unparalleled collection of library materials resources technology services and programs.
Approximately 1000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach programs and virtual assistance. Our service area includes cities towns tribal lands and unincorporated districts of King County with the exception of the city of Seattle.
From a 2021-2022 comprehensive Diversity Equity and Inclusion (DEI) Assessment Demographics and Language Report of the more than 1.5 million residents who live within the KCLS service area almost half identify as Black Indigenous or People of Color (BIPOC). Moreover roughly one-third of the KCLS community speaks a language other than English as their first language.
The King County Library System values the diverse perspectives lived experiences and cultures of all qualified individuals. We seek applicants that reflect the diversity of the communities we serve and encourage individuals of all backgrounds to apply including BIPOC (Black Indigenous and other people of color) immigrants refugees women LGBTQIA individuals with disabilities veterans etc.
KCLSwelcomes reasonable accommodations for persons with disabilities as an opportunity to assist qualified individuals to participate in the job application or interview process and/or perform the essential functions of the position upon hire.
Need an accommodation to apply or interview Call or email.
KCLS ensures equal opportunities and consideration for all job applicants without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. KCLS does not tolerate discrimination or harassment during any stage of employment including in recruiting hiring promotion termination leave of absence compensation or training.
Examples of Duties
Essential Duties
The items listed in this section are the key duties and responsibilities for this job and do not represent an exhaustive list. Our organization is dynamic and therefore duties may change based on business necessity; however any new duties will remain within the scope of the job.
- Creates revises and maintains department procedures and clarifies systemwide or site-specific policies to support and promote KCLS operational activities in libraries.
- Organizes and tracks project tasks timelines and deliverables to ensure they align with assigned project plans and goals.
- Facilitates communication with stakeholders team members and leadership for project progress updates documentation and change management.
- Assists the Director of Collection Management Services in preparing department short- and long-term strategic plans including annual operational budget key performance indicators and initiatives.
- Collects and analyzes pertinent data to evaluate the performance of operational activities and prepares statistical and special reports and recommendations as assigned.
- Maintains operationalized programs launched by department director for continuity of business activities.
- Serves as a resource to collection management leadership and community library staff to advise troubleshoot problems and coordinate projects and plans.
- Oversees supports and encourages adherence to all applicable library policies procedures and guidelines in areas of focus.
- Collaborates with operations and administrative support staff by serving as advocate for both public service and operations staff and services.
- Works with public services senior leadership to research and respond to operational suggestions and ideas.
Secondary Duties
1. Co-facilitates regular meetings with community library staff
2. Provides clerical support associated with project activities.
3. May respond to public complaints and suggestions.
4. Serves on various internal and external committees
5. Participates in the hiring process for staff.
6. Performs other related duties as assigned.
Core Competencies
Each KCLS position has job-specific competencies. These competencies describe characteristics needed for optimum performance in the addition there are organizational competencies applicable to all positions at KCLS that encompass the culture and set expectations for how work is performed.
Organizational Competencies
Manages relationships with all kinds and classes of people inclusively and equitably. Respects values and encourages the unique dimension each employee adds to the organization and each member of the community brings to the whole. Seeks opportunities to learn about differences.
Primarily focused on customer needs. Able to deliver high-quality value-added services. Constantly strives to find new ways to increase customer satisfaction and understanding foster equitable services and forge meaningful connections.
- Ethics Values and Judgement
Exercises best judgment trustworthiness and professional standards of conduct. Consistently demonstrates organizations values moral principles and accountability in behavior character and action. Defends intellectual freedom and confidentiality.
- Professional and Technical Knowledge
Demonstrates proficiency in professional and technical skills and/or knowledge in position-related areas. Purposely keeps up with current developments and trends in areas of expertise in order to better foster personal success and connections for others.
Job-Specific Competencies
Relates well to all kinds of people at all levels both internally and externally. Builds appropriate relationships. Interactions are often purposeful and constructive.
Establishes courses of action for self. Can influence others to ensure that work is efficient. Appropriately sensitive to real restraints on time and resources. Willing to take a risk.
Can shift gears comfortably. Can decide and act without the total picture and comfortably handle risk and uncertainty. Does not exhibit excessive need to control or track. Can let go and move forward in uncertainty.
Works cooperatively and productively with others to achieve goals and deliverables. Is aware of utilizes and celebrate their own and team members strengths and differences.
Desired Minimum Qualification
Education and Experience
The items listed below are the minimum requirements for the job and are relevant to this position. The organization values both work experience and education and realizes that individuals take different paths to acquire knowledge.
- Bachelors degree in business education social sciences or public administration.
- Two years experience in project management developing and facilitating training or facilitating project-based solutions.
- Any equivalent combination of education and experience that provides the necessary qualifications to successfully perform the duties of the position will be considered.
Knowledge and Skills- Well-developed project management skills.
- Proficiency in Microsoft Office.
- Knowledge of change management concepts.
- Knowledge of budget development and tracking.
- Demonstrated time management skills including prioritizing work and meeting deadlines.
- Highly organized and detail oriented. Flexible and adapts to changing priorities.
- Clearly succinctly and effectively communicates ideas verbally and in writing with various and diverse audiences.
- Build and maintaining collaborative working partnerships.
- Focused listening and customer service skills.
Professional Licenses and Certifications
A valid Washington drivers license
Physical Demands & Work Environment
WORK ENVIRONMENT:
Work is performed in a typical office environment. Work schedule may include occasional early morning and/or evening meetings or commitments. Occasional travel within service area is required. Incumbent may be permitted hybrid telework schedule upon request.
PHYSICAL DEMANDS:
While performing the duties of this job the employee will:
- Constantly sit throughout work shift and frequently will stand and walk.
- Frequently reach out at chest level with hands and arms and occasionally reach up or down.
- Constantly use hands in conjunction with frequent finger use. Keyboarding may be repetitive up to frequently.
- Rotate neck up to occasionally.
- Change tasks depending upon the shift.
- Require extensive close work including use of a computer monitor.
- Occasionally operate foot controls.
- Occasionally lift and carry up to 10 lbs. and seldom lift and carry up to 20 lbs.
- Seldom push or pull carts and wheeled equipment with light force
Required Experience:
IC
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Job Location:
Yearly Salary:
$ 76893 - 93464
Posted on:
20 hours ago
Vacancies:
1 Vacancy
