Executive Assistant & Operations Lead

• Manage executive calendars meeting coordination travel arrangements and cross-functional scheduling
• Own and improve processes and tools related to invoicing bookkeeping payments expenses cash flow tracking and financial documentation
• Liaise with external partners across accounting legal HR payroll compliance and CSPs to ensure smooth day-to-day operations
• Prepare executive briefings materials and documentation for internal and external stakeholders
• Support HR operations including recruiting onboarding contract administration and compliance across jurisdictions
• Coordinate operational workflows across our three countries ensuring alignment on timelines deliverables and internal communication
• Lead administrative organization document management and version control across the business
• Handle legal and compliance tasks such as maintaining registers filing statutory documentation and tracking obligations
• Act as an extension of the leadership team - anticipating needs removing blockers and driving operational clarity

• Proven EA or Operations Experience: 5 - 8 years supporting senior executives and managing operations in high-growth environments (technology experience is a plus)
• Multifunctional Capability: Comfortable working across finance HR legal compliance and general administration
• High Ownership: You operate independently make decisions and proactively manage priorities without hand-holding
• Process-Driven: Strong ability to structure operations introduce improvements and maintain a high bar for accuracy
• Reliable Communication: Excellent written and verbal communication in English; confident engaging with external partners and senior stakeholders
• Tech-Savvy: Strong proficiency with productivity tools (Google Suite project management tools etc.) and experience with HR and Finance-related software tools (e.g. Personio Xero etc.)
• International Ops Experience: Bonus if youve worked across multiple European countries or managed multi-jurisdictional administration

• Competitive base salary
• Access to equity
• Private health insurance
• Flexible work setup occasional travel to Madrid or Lisbon
• 22 days of paid time off national holidays

• Organised & Detail-Obsessed: You manage complexity with clarity and stay calm under pressure
• Discreet & Trustworthy: Able to handle sensitive information with absolute confidentiality
• Operationally Excellent: You enjoy making things run smoothly and efficiently
• Adaptable: No task is too big or too small; you thrive in a role where every day is different
• Service-Oriented: You support the team with a how can I help attitude while protecting executive time and priorities

1. Intro Call 30 minutes with our HR team
2. Practical Exercise & 1st Role Interview You will receive a task based on a real operational challenge which we will cover on your next interview along with a deep dive on your experience with EA and operations scenarios
3. Cultural & Values Interviews 2x fit discussions with senior leadership
4. Offer Final conversation and offer

InteractiveAI is a fast-growing startup on a mission to empower enterprises with fully managed AI agent lifecycles.
We are building the next generation of enterprise-AI solutions delivering an end-to-end Agentic IDE alongside an extensible ecosystem of agentic resources and solutions.

Our platform allows companies to orchestrate monitor evaluate deploy and improve AI agentsand soon fine-tune and own their own models.

We value autonomy speed and innovation and were building a world-class team to match. Our squads are lean focused and execution-driven.

If you thrive in high-performance environments and want to be part of a company that rewards transformational outcomes this is for you.