Human Resources & Payroll Associate

Job Summary:

The Human Resources & Payroll Associate will work closely with the Human Resources Coordinator to ensure compliance with labor laws industry standards payroll processing benefits coordination and effective communication of personnel policies. This role provides administrative support across all HR functions while also handling payroll processing to ensure accuracy and timeliness. The Associate will assist in coordinating employee engagement and wellness initiatives to support a positive and inclusive workplace culture.

Essential Job Duties:

Confidentiality & Records Management

• Ensure strict confidentiality and discretion when handling sensitive employee payroll benefits and organizational information.
• Manage clerical duties for processing personnel and payroll records accurately and timely in both paper and electronic formats following established HR and payroll procedures.
• Maintain accurate records to ensure compliance with governmental documentation requirements for HR payroll and hospital district employees.
• Document work processes as required by Hemphill County Hospital District (HCHD) policies and procedures.

Payroll & Benefits Administration

• Process biweekly payroll ensuring accurate calculation of hours overtime shift differentials and other pay types.
• Verify timekeeping records and resolve discrepancies with supervisors and employees.
• Manage payroll deductions benefit contributions and garnishments.
• Assist with payroll reporting audits and tax compliance in collaboration with Finance.
• Respond to employee payroll inquiries in a timely and professional manner.
• Maintain a thorough understanding of employee benefits programs (health dental retirement and voluntary benefits) in order to provide accurate information and guidance to employees.
• Coordinate benefit enrollment changes and deductions with payroll to ensure accurate and timely processing.
• Support open enrollment activities benefits communication and vendor coordination.

Recruitment & Onboarding

• Maintain applicant tracking systems and ensure accurate up-to-date candidate records throughout the recruitment process.
• Coordinate interview logistics including scheduling preparation and communication with candidates.
• Conduct background checks verifications and reference checks during candidate screening.
• Process new-hire paperwork employment verifications onboarding documentation and benefit enrollment forms.
• Assist with developing diversity and inclusion initiatives for a fair and inclusive hiring process.

Employee Engagement & Wellness

• Assist in coordinating employee engagement initiatives to support a positive workplace culture.
• Collaborate with cross-functional teams to help plan and execute employee events recognition programs and wellness initiatives.
• Conduct surveys and gather employee feedback to support satisfaction assessments and identify opportunities for improvement.
• Help facilitate the HCHD Activities Committee and HCHD Wellness Committee.
• Training & Development
• Assist in organizing training sessions and workshops for professional development and compliance.
• Support career advancement and mentorship initiatives as directed by the HR Coordinator.

Additional Duties

• Complete assigned duties from the HR Coordinator to support the effectiveness of the HR team.
• Maintain a thorough understanding of employee benefits programs in order to provide accurate information and support to employees.
• Participate in occasional off-site training related to HR and payroll.
• Perform other duties as assigned.

Minimum Job Requirements:

• High school Diploma or GED equivalent
• Familiarity with HR Information System software is preferred and proficiency in Microsoft Office Suite is required.
• Maintain CPR as a condition of employment.
• Consistent availability to work Monday to Friday from 8:00 AM to 5:00 PM as a regular full-time nonexempt employee.
• Excellent command of the English language (reading writing and speaking) is essential with or without reasonable accommodation.
• Demonstrated computer skills appropriate for the position.
• Demonstrated critical thinking ability to analyze complex situations and ability to apply policy
• Ability to maintain accurate records
• Excellent organizational and interpersonal communication skills
• Demonstrated ability to manage multiple priorities
• Ability to communicate information effectively and to respond adequately to questions from groups of managers clients customers vendors and physicians

Other Requirements:
Must convey a professional demeanor
Must be able to act calmly and efficiently in a busy or stressful situation
Ability to communicate effectively in the English language in person by phone and in writing
Adheres to all policies and procedures including standards for safety attendance punctuality and personal appearance
Must be able to establish and maintain positive working relationships with managers and peers

Preferred Job Experience:

• Bachelors degree (B.S.) from a four-year college or university
• Prior work in the healthcare industry is desired.
• Prior Human Resources experience
• Bilingual Proficiency in Spanish and English

Company Policy:

Hemphill County Hospital Districtis an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color sex pregnancy sexual orientation age religion creed national origin gender identity disability military/veteran status genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities duties or skills required for the job and is subject to review and change at any time with or without notice in accordance with the needs of Hemphill County Hospital District.

Hemphill County Hospital District is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations upon request for individuals to participate in the application and hiring process. To request an accommodation emailor call 1-.