Administrative Assistant

We are seeking great talent to help us build The DNA of tech.

Vishay manufactures one of the worlds largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive industrial computing consumer telecommunications military aerospace and medical markets. We help the worlds most in-demand technologies come to life. Every day our products touch your life and the lives of people across the world though you likely do not know it. Come join us and help us build The DNA of tech.

Vishay Intertechnology Inc. is a Fortune 1000 Company listed on the NYSE (VSH). Learn more at .

Do you want to help us build the DNA of tech. Vishay is currently seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to both our Legal and Finance teams. This role requires a professional who thrives in a fast-paced environment demonstrates strong initiative and has exceptional Excel and data management skills. The ideal candidate will be proactive discreet and able to handle sensitive information with the highest level of confidentiality.

Job Location:

Malvern PA (hybrid work schedule)

What you will be doing:

Legal Support

• Assist with the preparation formatting and review of contracts agreements and other legal documents.
• Maintain electronic and physical filing systems for contracts compliance records and legal correspondence.
• Coordinate document execution signatures and archiving.
• Support compliance ethics and regulatory reporting by gathering data and preparing documentation.
• Liaise with internal stakeholders and external counsel as needed.

Finance Support

• Provide administrative and analytical support to the Finance team.
• Use advanced Excel functions (pivot tables VLOOKUP formulas charts) to create reports track expenses and analyze data.
• Assist in preparing monthly quarterly and year-end financial reports.
• Reconcile financial data invoices and expense reports with a high degree of accuracy.
• Support budgeting forecasting and audit preparation activities.

General Administrative Support

• Manage calendars schedule meetings and coordinate logistics for cross-functional teams.
• Prepare presentations reports and correspondence as required.
• Handle confidential information with discretion and professionalism.
• Assist with management of corporate travel program.
• Support team projects and process improvements as assigned.

What you will bring along:

• Bachelors degree in business administration Finance Legal Studies or related field preferred; relevant experience may be considered in lieu of degree.
• 5 years of administrative support experience preferably supporting legal or finance departments.
• Proficiency in Microsoft Office Suite with advanced Excel skills (pivot tables formulas macros preferred).
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks meet deadlines and work independently.
• High level of discretion in handling sensitive and confidential information.
• Experience with contract management systems or financial software (e.g. SAP Workday NetSuite).
• Basic knowledge of legal terminology and finance processes.
• Strong problem-solving and analytical mindset.

What can we offer you for your talent:

Vishay offers a comprehensive suite of benefit programs including health care coverage financial support programs and other resources designed to help you achieve your personal and professional goals. With us youll experience unique career paths an open and collaborative culture a stable business that will be there for you and opportunities to work globally and locally.

Do you have the skills we need Are you ready to power your career as you power the world If so apply today.

This position requires access to information subject to the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such this position is open only to applicants who qualify as U.S. Persons as defined by 22 C.F.R. 120.15 is required. U.S. Person includes U.S. Citizen lawful permanent resident refugee or asylee.

It is the policy of Vishay to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to sex race color religion national origin disability protected veteran status age or any other characteristic protected by law.

As an equal opportunity employer Vishay is committed to a diverse order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants that require accommodation in the job application process may contact assistance