Office Manager
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Job Location:
Monthly Salary:
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
ACCIONA is a global company leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65000 professionals present in more than 40 countries across the five continents all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference promote sustainable development and find solutions to the biggest global challenges including climate change overpopulation and water scarcity Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction operation and maintenance of projects. Currently involved in some of Canadas largest infrastructure projects ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates.
Job Description
The Office Manager plays a critical role in managing administrative functions office operations document management communications financial activities human resources support health and safety compliance and team coordination. By effectively managing these responsibilities the Office Manager contributes to a productive and organized work environment for the project team and stakeholders.
Development Phase:
Provide administrative support to the Leadership Team and project team including scheduling meetings managing calendars and coordinating travel arrangements for project personnel.
Oversee day-to-day office operations including managing office supplies equipment and facilities to ensure a productive and efficient work environment.
Develop and implement office policies procedures and protocols to streamline operations and enhance productivity.
Communication Management:
Serve as a central point of contact for internal and external communications including responding to emails and directing inquiries to the appropriate personnel.
Prepare and distribute project-related correspondence reports and presentations as needed.
Foster a collaborative and inclusive team environment by promoting open communication teamwork and mutual respect among project stakeholders.
Meeting and Event Coordination:
Coordinate meetings conferences and special events including arranging venues catering audiovisual equipment and other logistics.
Prepare meeting agendas and follow-up action items to ensure effective communication and collaboration among participants.
Human Resources Support:
Review resumes and prescreen candidates based on competencies and experience.
Conduct phone and inperson interviews.
Coordinate interviews with hiring managers and teams.
Oversee offer process: draft offer letters negotiate terms and finalize hires.
Keep the recruitment tracker up to date.
Serve as the primary point of contact at the front desk
Work Conditions:
This role is mainly located at Don Mills but candidates must be flexible to work at our Queen Street (downtown) office when required by project or departmental needs.
Required Skills and Competencies
Bachelors degree in human resources Psychology Business Administration or a related field.
Expertise with social recruiting tools
Skilled in planning and executing multi-stage recruitment projects with tight timelines.
Capacity to handle shifting priorities in a fast-paced environment without losing attention to detail.
We are committed to creating an accessible and barrierfree recruitment process and workplace. If you need anyaccomodationthroughtthe process please email
ACCIONA has been given the Top Employer& 2025 certification in Canada as well as the Top Employers North America& 2025 seal which certifies the companys commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent we work to foster an inclusive environment that promotes respect belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin circumstances background or condition.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
ACCIONA has successfully delivered major infrastructure projects in Canada since 2000. Its leadership and experience span the entire value chain, from research and development to construction, operation and maintenance of projects.
