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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Medical Scientist Training Program is a complex program with approximately 80 students who pursue MD training in the School of Medicine and Public Health and various PhD programs across campus. Each students path through the Program is unique and this positions main responsibility is to help provide students the flexibility to define and pursue their unique pathway while maintaining accountability to SMPH the Graduate School and funding agencies.

The MSTP Co-Administrator will work closely with the MSTP Faculty Director and fellow Co-Administrator in the administration of the MSTP and its National Institutes of Health (NIH) training grant. The successful candidate will bring an innovative perspective in the development and implementation of strategies to advance the program.

The person in this position must show initiative and outstanding organizational and interpersonal consultation with Faculty Director this person will develop objectives procedures and priorities for the Program; coordinate its overall direction to improve effectiveness and quality; monitor student progress; manage outreach recruitment and admissions (including coordinating

virtual and in-person interviews); schedule and staff committee meetings; coordinate courses taught through the MSTP; track alumni and Program outcomes; administer undergraduate summer program; plan events; and troubleshoot and resolve problems.

• This position requires work to be completed onsite at a designated campus work location.

• Candidates who demonstrate the following knowledge skills and abilities will be given first consideration
  • Ability to manage simultaneous projects prioritize tasks work collaboratively and meet deadlines in a high-paced environment
  • Ability to learn and use a variety of applications and software programs. (Examples include but are not limited to: Teams Microsoft Office 365 NIH eRA Commons myNCBI and UW system specific systems or equivalent programs: Workday HR and financial management system Canvas Student Information System (SIS))
  • Excellent written and oral communication skills
  • Excellent organizational skills

Key Job Responsibilities:

• Maintains compliance with graduate program(s) school/college and university requirements and technology systems related to admissions assessment academic degree progress/requirements and program review. Makes policy and procedure recommendations and/or changes

• Oversees staff and/or graduate program functions

• Manages the MSTP unit budget creates annual projections and approves unit expenditures

• Organizes manages and facilitates the dual-degree MD/PhD admissions process

• Serves as the expert resource for applicants current students faculty staff and other stakeholders of an academic program

• Manages the response support and advocacy for graduate students while continuously improving the student experience and overall graduate program

• Oversees programming services and events to promote professional development and academic success

• Provides comprehensive advising services promoting graduate student success retention and degree completion. Advises on programs graduate education and university policies processes and procedures. Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion

• Manages graduate student funding including but not limited to fellowships scholarships training grants or assistantships from department university and/or outside sponsors. May prepare and/or submit funding proposals

Department:

School of Medicine and Public Health Medical Scientist Training Program

The Medical Scientist Training Program (MSTP) at the University of Wisconsin-Madison School of Medicine and Public Health provides integrated graduate training in scientific research and clinical medicine leading to a combined MD-PhD degree. The program is designed to prepare students to become physician-scientists who will make major contributions to the understanding and improvement of human health.

Compensation:

• The starting salary for the position is $60601 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.

Preferred Qualifications:

• Experience working in higher education administrator and/or student services

• Experience with NIH training grants

• Experience working with graduate or professional students in admissions recruitment advising or a related function

Education:

• Masters Degree preferred

How to Apply:

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To apply for this position select either I am a current employee or I am not a current employee under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field either as a single combined file or as multiple files in the same upload area.

Upload required documents:

• Cover letter

• Resume

Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is an ongoing position that will require continuous work you are selected for this position you must provide proof of work authorization and eligibility to work.

Applications will be reviewed starting in early January.

Contact Information:

Kelly Rose

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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