Senior Proposal Coordinator

The Senior Proposal Coordinator performs key administrative functions like managing the Proposal Department SharePoint library coordinating input from multiple stakeholders and maintaining all proposal documentation within the SharePoint Library. You must have strong MS Office (WORD & EXCEL) expertise writing and organizational skills with a focus on ensuring compliance and producing high-quality input for proposals that meet client requirements and deadlines. This role requires strong initiative attention to detail and an ability to execute assignments with limited supervision while ensuring all major actions and deliverables are reviewed and approved by the Proposal Manager or Capture Manager (PM/CM).

The successful candidate will demonstrate leadership organization and writing skills to support the full proposal lifecycle from pre-RFP planning through final submission and post-submission follow-up while contributing to continuous process improvement across the department.

ESSENTIAL FUNCTIONS

• Serve as proposal coordinator for assigned opportunities developing compliant past performance content and revision of resumes with oversight and approval from PM/CM.
• Create compliant templates and proposal volumes.
• Assist with development of new standard operating procedures and proposal templates.
• Coordinate with the PM/CM and technical teams to ensure clarity of requirements and deliverables.
• Draft and edit proposal sections (technical and past performance) that are responsive compliant and compelling.
• Manage proposal schedules compliance matrices outlines and version control throughout the proposal lifecycle escalating issues or risks for guidance as needed.
• Analyze requests for proposals (RFPs) requests for qualifications (RFQs) and other solicitations to ensure the proposal is compliant with all requirements.
• Support and help facilitate internal color team reviews (Pink Red Gold and White Glove) incorporating reviewer feedback into final deliverables.
• Provide guidance and mentorship to junior staff to strengthen proposal development capabilities across the team.
• Support capture and business development efforts by assisting with pipeline tracking research and the preparation of capability statements or qualification packages.
• Maintain and enhance MELEs proposal library templates and standard operating procedures to support ongoing efficiency and quality improvement.

MINIMUM QUALIFICATIONS

• Associates Degree required or equivalent combination of education and experience.
• Minimum of two (2) to five (5) years of experience in proposal coordination for federal government solicitations.
• Demonstrated experience supporting the full proposal lifecycle from RFI/RFP review through submission.
• Proven ability to take initiative and manage multiple concurrent proposal tasks under tight deadlines while adhering to review and approval processes.
• Strong understanding of federal acquisition processes (FAR DFARS etc.) and government contracting practices.
• Exceptional written communication and editing skills with attention to tone consistency and compliance.
• Proficiency in MS Office Suite Adobe Acrobat and collaborative proposal tools (e.g. SharePoint Teams).
• Excellent organization and time management skills with the ability to manage priorities proactively and independently.
• Ability to identify and recommend process improvements to enhance proposal efficiency and compliance.
• Demonstrated professionalism and quality focus in a fast-paced deadline-driven environment.

LOCATION: This position is full-time and hybrid in Rockville MD.

SALARY:Salaries are determined based on several factors including external market data internal equity and the candidates related knowledge skills and abilities for the position. The range for this position is 70k-85k.

BENEFITS

• Employer-paid employee Medical Dental and Vision Care.
• Low-Cost Family Health Care offered.
• Federal Holidays and three (3) weeks vacation
• 401(k) with Employer Match
• Cross-training opportunities

About MELE

With over 300 employees and offices in Rockville MD Washington DC and Albuquerque NM MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical engineering and programmatic support expertise to a host of U.S. federal and international agencies including but not limited to the Department of Energy the Department of Defense the Department of Homeland Security the Department of Justice INTERPOL and the International Atomic Energy Agency. MELEs services include National Security and Intelligence CBRNE Defense and Security Facility Management and Engineering Law Enforcement and Emergency Response Training Technical Analytica and Program Management Support and IT/Cybersecurity.

MELE Associates Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law. MELE Associates Inc. is an E-Verify employer.

Required Experience:

Senior IC