Marketing Coordinator Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
5 days ago
Vacancies:
1 Vacancy
Job Summary
Reports To: Chief Operating Officer (COO) / Sales & Marketing
Full-time at Office: 3326 Mary Street Miami FL 33133
Job Type: Full-Time Overview:
The Marketing Coordinator & Executive Assistant supports the hotel/restaurant leadership team through a combination of marketing administrative and operational coordination. This role enhances brand visibility drives revenue through targeted marketing campaigns and ensures smooth day-to-day executive support for management. The ideal candidate is organized creative detail-oriented and comfortable working in a fast-paced hospitality environment.
Key Responsibilities:
Marketing Support:
- Develop schedule and manage social media content across all platforms (Instagram Facebook TikTok LinkedIn).
- Maintain brand consistency in all visuals messaging and digital assets.
- Coordinate photography videography and content creation for the property F&B outlets and special events.
- Support execution of seasonal promotions holiday campaigns menus and special event advertising.
- Manage the hotel/restaurants website updates online listings and reputation platforms (Google Yelp TripAdvisor OpenTable).
- Assist with email marketing campaigns guest newsletters and loyalty communications.
- Monitor analytics (engagement reach conversion) and provide monthly marketing performance reports.
- Maintain relationships with local partners influencers media and community organizations.
- Create branded collateral: flyers menus event brochures press releases signage.
- Provide high-level administrative support to the COO and provide minor support to executive team.
- Manage calendar schedule meetings and coordinate travel arrangements.
- Prepare review and edit documents presentations and reports.
- Handle confidential information with discretion and professionalism.
- and Guest Relations:
- Greet and welcome clients and partners ensuring a positive and professional first impression.
- Arrange and support COO with meetings and events including catering accommodations and
- Maintain an organized and inviting office environment.
Communication and Coordination:
- Act as a liaison between the executive team and internal/external partners
- Screen and prioritize phone calls emails and other communications
- Facilitate effective communication and collaboration within the team.
- Tasks:
- Maintain accurate and up-to-date records and files.
- Monitor and manage office supplies and equipment.
- Assist with special projects and perform other duties as assigned.
Qualifications:
- Education: Bachelors degree preferred.
- Experience: Minimum of 3-5 years of experience as an executive assistant preferably in the hospitality industry or a related field.
Skills:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Proficient in Canva/Adobe Microsoft Office Google Workspace and social scheduling tools.
- Strong knowledge of social media digital marketing tools and content creation.
- Ability to multitask prioritize and meet deadlines.
- High level of professionalism and confidentiality.
- Strong interpersonal skills and a customer-focused mindset.
**Benefits:**
Health Benefits & Time off in different document.
Required Experience:
Manager
Key Skills
- Graphic Design
- Marketing
- MailChimp
- Microsoft Publisher
- Adobe Creative Suite
- Constant Contact
- Email Marketing
- Adobe Photoshop
- Social Media Management
- Adobe Illustrator
- Wordpress
- Adobe Indesign
