Administrative Professional 2 Deaf School

The Ohio School for the Deaf (OSD) is one of the oldest continuously open public deaf schools in the United States. We welcome approximately 150 Deaf and hard of hearing students to campus each year from around Ohio. We use Expanded Common Core in our classrooms and offer students opportunities to learn and grow socially and emotionally in a safe environment through extra-curricular activities.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

18 mos. exp. or 18 mos. secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

-Or 6 mos. exp. as Administrative Professional 1 16871.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Must demonstrate Advanced level on the Sign Language Proficiency Interview (SLPI) within one year of hire Intermediate level minimum for hiring.

Job Skills: Administrative Support/Services American Sign Language Clerical & Data Entry Customer Service Attention to Detail Customer Focus Organizing and Planning Responsiveness Teamwork

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Relieves the Principal and Assistant Principal of routine administrative tasks:

• Serves as liaison and relays decisions made by the director to faculty and staff (e.g. policies and procedures changes in schedules school activities and programs);
• Coordinates the substitute teacher and instructional aide program (e.g. contact teachers for coverage maintain contact with substitute teachers to ensure availability track hours worked maintain sub list);
• Serves as Kronos timekeeper (e.g. communicates with teachers aides and other employees regarding timecards works closely with HR staff to resolve payroll issues collects information and communicates with administrators and employees regarding overtime/comp time/flex scheduling collects telework logs);
• Works on special assignments and projects as directed including but not limited to pupil and staff data collection communications coordination school initiatives (e.g. open house teacher conferences IEP meetings) special school events (e.g. prom field trips) and material preparation;
• Researches and analyzes information for parents (e.g. attendance school requirements emergency requests instructional materials teacher requests);
• Coordinates emergency/disaster drill data and procedures;
• Manages Principal and Assistant Principal schedules and meetings;
• Participates in meetings with the principals as requested and takes notes for the meetings;
• Assists in the interview process e.g. contacts candidate to schedule interview prepares documents for interview (e.g. application resume interview questions) coordinates logistics of interview obtain and conduct professional reference checks.;
• Maintains and models the highest standards of confidentiality of information.

Manages business functions of the school office:

• Maintains student attendance records in accordance with Federal and State Law;
• Coordinates scheduling for conferences meetings appointments teleconferencing and travel;
• Purchases supplies/equipment and processes bills for payment serves as a PCard holder uses OhioBuys and other systems needed for purchases and documentation;
• Maintains fiscal and staff records.

Provides front office support and coordinates school activities:

• Welcomes visitors staff and students and offers assistance;
• Prepares edits and drafts general correspondence reports documents forms and other required documentation;
• Coordinates sign in records for staff (e.g. daily sign in sheets for the various sections);
• Coordinates student transportation for non-residential students and assists with residential transportation as needed;
• Disseminates information to parents staff faculty and other agencies as directed;
• Manages the schools visual communication system;
• Communicates with parents/guardians through all forms (text VP ASL email and other communication methods).

Performs other duties as assigned:

• Participates and documents staff meetings;
• Attends workshops and in-services to enhance professional knowledge and interpersonal skills;
• Assists with establishing procedures and processes for student records;
• Navigates through School Information System to pull records/attendances/reports;
• Assists with student supervision for limited periods of time as needed (student seated in office coverage for meal duty as needed).

• The State of Ohio is an Equal Employment Opportunity Employer and does not discriminate on the basis of race color religion gender gender identity or expression national origin (ancestry) military status disability age (40 years or older) genetic information sexual orientation or caregiver status in making employment-related decisions about an individual.
• The Ohio Deaf and Blind Education Services is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to a disability please contact Kimberly Basil at or.
  
• The final candidate selected for the position will be required to submit a urinalysis to test for illegal drug use prior to an appointment. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also an applicant with a positive test result will not be considered for a position with the State of Ohio for a period of one year.