Account Clerk

The Utica City School District is accepting applications for an Account Clerk

The Utica City School Districts mission is to ensure that all students succeed and are well-rounded with knowledge skills and character to be productive members of society.

The Districts vision is that students can reach their goals and find academic success through a variety of pathways and with different levels of support.

About the Utica City School District:

The Utica City School District serves a community of approximately 64500 city residents in an urban and multi- cultural environment with a current enrollment of roughly 9644 students in its 13 schools Proctor High School Donovan Middle School JFK Middle School and 10 elementary schools. The Districts greatest asset is its diversity with more than 50 languages spoken and 16% of students being English language learners.

Elementary - The Districts elementary schools integrate a vibrant curriculum across all grade levels and subject areas aligning with the New York State Learning Standards. The District is also investing in the realignment of math goals instruction and curriculum to focus on research-based best practices in mathematics that are proven to increase student performance all subject areas there is an understanding that developing foundational skills will support students in bridging gaps in learning. Students are provided with a well-rounded curriculum focused on fostering academic and social/emotional competencies that will carry them through their academic career.

Middle School - The focus at the Districts middle schools is to ensure that students are provided with equitable opportunities to successfully transition from elementary to high school. Both middle schools offer opportunities for students to succeed at every learning level with dedicated classes for English Language Learners and students with disabilities as well as honors/advanced studies. The Family and Career Sciences and Technology programs have incorporated science technology engineering and math topics into each curriculum to help prepare students for the Career and Technical Education opportunities available at the high school.

High School - Proctor High School provides numerous avenues for students to achieve the Districts vision. This is accomplished through supportive and adaptive special education and English language learner programming a robust honors and Advanced Placement curriculum and partnerships with post-secondary institutions including Mohawk Valley Community College and Syracuse Universitys Project Advance. The District most recently embarked upon a groundbreaking initiative working with community and business partners to create innovative Career and Technical Education programming for its high school students. Proctors Naval Junior Reserve Officers Training Corp (NJROTC) music art and drama programs along with numerous extracurricular activities and athletics offer additional avenues to showcase students talents and interests and support them throughout their school experience.

DISTINGUISHING FEATURES OF THE CLASS: This position exists in various department in City Hall the Utica City School District and the Municipal Housing Authority and involves the responsibility of performing routine clerical duties and utilizing standardized account-keeping practices in maintaining and reviewing financial accounts and records. An understanding of office rules procedures and policies is . The incumbent works under direct supervision on routine assignments which are done in accordance with defined procedures. Detailed instructions are provided for new or unusual assignments. With the exception of maintaining financial records this class is equivalent to that of a Clerk. The work is reviewed by observation. Does related work as .

TYPICAL WORK ACTIVITIES:

Posts to journal or ledger accounts from appropriation expense invoice payroll receipts voucher records and other original entries;

Receives remittances by mail or in person verifies amount computes interest and penalties and posts to book or original entry;

Assists in maintaining labor material and operational costs records;

Assists in verifying and reconciling account balances according to a prescribed procedure; Helps to review and check routine account keeping records and reports for arithmetical and clerical accuracy completeness and proper extension;

Classifies constantly recurring receipts and expenditures and distributes costs according to a prescribed code;

Compiles data for and helps in the preparation of simple financial and statistical reports;

Issues receipts for monies received;

Sorts indexes and files requisitions vouchers ledger cards and other material;

Compiles payroll data prepares and checks payrolls;

Sorts processes and files mail bills requisitions and other material;

Retrieves material from files performs file searches and maintains necessary records;

Checks and reports and records for clerical accuracy;

Answers telephone and provides routine information;

Responsible for preparing vouchers requisitions and a variety of reports;

Files and maintains all related records such as payrolls invoices vouchers bills and correspondence;

Operates calculator computer and other related office equipment;

Makes entries on control cards or in a ledger from original sources;

Performs a variety of related duties as necessary for the efficient execution of functions of the department.

ENTRY LEVEL KNOWLEDGE SKILLS ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of modern methods of keeping and reviewing financial accounts and records; working knowledge of office terminology procedures and equipment; working knowledge of business arithmetic and English; ability to make arithmetic computations rapid and accurately; ability to establish and maintain effective relationships with employees; ability to understand and follow oral and written directions; mental alertness; good judgement; neatness; clerical aptitude; accuracy tact and courtesy. Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and one (1) year of experience in maintaining financial accounts and records.

Additional Information:

• Applicants must be appointed based on eligibility list from Civil Service. If no list exists applicants are appointed provisionally and must pass the civil service exam when it is administered;
• Fingerprinting Clearance - see additional information on our website under the Department of Human Resources
• Must comply with Civil Service Law; and
• Must be a resident of the City of Utica.

Please Note: The Utica City School District is affiliated with the City of Utica Department of Civil Service.

*All interested candidates must apply through our online platform: Utica City School District will only accept applications through this site. Please note you must create an online account in order to apply. If you have questions relating to the application process please contact Chief Human Resources Officer Sara Klimek at . *

We are an Equal Opportunity Employer which fully and actively supports equal access for all regardless of Race Color Weight National Origin Ethnic Group Religion Religious Practice Disability Sexual Orientation Gender Age Veteran Status or Genetic Information.