Payroll Specialist

Mid-Willamette Valley Community Action Agency

OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP.

Our Vision: All people are respected for their infinite worth and supported to envision and reach a positive future.

The Payroll Specialist maintains Agency payroll functions assuring that timesheet data are coded to correct grant and line item budget(s) that all employees withholding is correct that payroll runs process properly and employees receive correct pay via check or ACH. All required payroll records are properly controlled and maintained. Promotes the efficient overall goals and operation of the Fiscal Department.

MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge skill and/or ability required of this position.

EDUCATION and/or EXPERIENCE

• 2 year certificate from college or technical school.
• 3-4 years progressive experience of full-charge responsibility for the payroll function for an entity or for a set of customer accounts or other responsibility which would demonstrate ability to perform essential functions.
• and/or training in accounting with related studies in business administration business law and common computer applications.
• Equivalent combination of education and experience will be considered.

CERTIFICATES LICENSES REGISTRATIONS

• Driver qualification status is not required for this position.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass pre-employment and random drug/alcohol screenings.

KNOWLEDGE SKILLS AND ABILITIES

• Advanced problem solving ability.
• Knowledge of and ability to apply payroll regulations and procedures.
• Intermediate communication skills both written and oral and ability to notify all affected parties appropriately.

ESSENTIAL DUTIES and RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Reviews agency timesheets for signature appropriateness of coding; works with employees and their supervisors if revisions are required.
• Oversees the input of all agency timesheets into the payroll system.
• Produces reports at various stages of the payroll process for review and verification by the incumbent and by other staff assigned to review and verify the payroll run. Includes and maintains supporting documentation for each payroll.
• Conscientiously safeguards all confidential information to include identity information that incumbent receives uses and maintains as part of the duties of this position to include making other aware of the existence of any confidential information included in reports or supporting documentation that is given to other designated parties for review or approval.
• Maintains expert knowledge of the agency payroll system and uses this resolve errors or issues with payroll runs to correct payrolls and to maintain tax rates benefit codes and other codes used by the system in the processing of payrolls.
• Provides information in the form of ad hoc or system reports to directors and others as requested and as approved by the CFO.
• Works together with HR and other member of Fiscal Services to ensure all employee records are accurate and issues are resolved. This position is not required to update employee data but may become aware of employee moves name change and withholding updates. Works with appropriate parties in Fiscal Services or HR to ensure records are updated.
• Processes any garnishments issued to the agency against any active employee.
• Responds to standard benefit and semi-complex payroll related inquiries from employees.
• Processes 401(k) related reports to third-party provider.
• Completes year-end payroll processing.
• Performs any other tasks as necessary.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

PHYSICAL AND MENTAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment.
• Requires navigating of frequent deadlines and complex work projects.
• May require occasional work during evenings and weekends to complete tasks and meet deadlines.

WORK ENVIRONMENT

• Indoor office work environment with frequent interruptions and demands.

• Working with coworkers/clients over the phone and in-person.
• Occasional noise and distractions in work spaces.
• Occasional remote work.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race religion color national origin sex sexual orientation gender expression age veterans and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process or reasonable accommodations to perform the essential duties of the position please notify a member of our team at .

Required Experience:

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