Finance Operations Lead

At Leapwork our vision is to break down the barriers between humans and computers through the worlds most accessible automation platform. We are the leading global AI-powered visual test automation solution enabling some of the worlds largest enterprises to adopt scale and maintain automation in under 30 days.

In todays environment whereefficiency automation and cost optimizationare essential to enterprise growth we are uniquely positioned to deliver impact.

In 2023 Microsoftthe worlds largest and most recognizable software companyrecognised Leapwork as a truly innovative and disruptive product leading to a strategic partnership that continues to be a major growth catalyst.

We are seeking a detail-oriented and proactive Finance Operations Team Lead to support key financial processes within our growing organization. This role will be instrumental in ensuring the accuracy and efficiency of day-to-day operations across Accounts Payable Accounts Receivable Travel & Expense management and bank reconciliation activities.

You will report to the Accounting Manager in Ireland and support the day-to-day finance processes. You will also manage and mentor the Financial Operations Associate fostering collaboration and continuous improvement across finance operations. The ideal candidate is organized systems-savvy and capable of working cross-functionally with internal departments and external vendors and customers.

Key Responsibilities:

Accounts Payable (AP)

• Lead the day-to-day review processing and recording of supplier bills and credit notes in a timely and accurate manner.
• Ensure proper coding approval routing and compliance with internal controls and company policies.
• Oversee and execute weekly payment runs in a timely and accurate manner ensuring compliance with internal controls and vendor terms.
• Perform monthly reconciliations of accounts payable general ledger accounts to ensure accuracy and completeness.
• Monitoring of AP mailbox and assisting with supplier queries.

Accounts Receivable (AR)

• Prepare and issue customer invoices based on contract terms and milestones.
• Monitor AR aging and support collection efforts to ensure timely payments.
• Reconcile customer accounts and investigate discrepancies or payment issues.
• Monitoring of AR mailbox and assisting with billing queries.
• Contribute to process improvements and automation and efficiency initiatives leveraging ERP systems and tools to streamline workflows.

Bank Reconciliations

• Manage daily and monthly bank reconciliations to ensure alignment between the GL and bank activity.
• Investigate and resolve unidentified transactions or variances.

Travel & Expense (T&E)

• Manage employee expense reports using Navan ensuring policy compliance and accurate classifications.
• Provide support and training to employees on T&E processes.
• Reconcile Navan statements to general ledger accounts to ensure accuracy and completeness.

Systems & Tools

• Oracle NetSuite day-to-day transactional accounting (AP/AR billing GL bank reconciliations).
• Navan employee travel and expense management.
• Salesforce customer data and contract visibility for accurate AR billing.
• Omnea purchase requisition tool
• ChatGPT
• Microsoft D365 range (including co-pilot)

Qualifications

• Bachelors degree in Accounting Finance or related field.
• 5 years of experience in a finance operations role preferably in an international or SaaS environment.
• Hands-on experience with NetSuite Navan and Salesforce is an advantage.
• Strong understanding of AP AR billing and reconciliation processes.
• Solid understanding of accounting principles and financial controls.
• Strong Excel skills.
• High attention to detail with the ability to work under deadlines and prioritize effectively.
• Excellent written and verbal communication skills.

WhyLeapwork

We are on an exciting journey of global growth and this is your chance to get onboard and an opportunity to lead and shape digital transformation initiatives in a forward-thinking company working with and learning from a talented and passionate team committed to innovation and excellence

By joining our teamyoullbecome part of a fast-paced international environment where you can grow challenge yourself and do what inspires you. We workhard buthave fun while doing it and we believe that collaboration socialactivitiesand celebration are keys to success.

OurLeapworkprinciples:

Our five key principles capture the essence of what it means to be a part of our world-class team! They are integral to how we approach our work and one another and they serve as a roadmap to our continued growth development achievements and success.

Customer first;We listen to our customers understand their painpointsand focus on what matters to them.

Lead from the front;Leading means guiding others towards the solutions to our challenges.

Get it done;We make commitments followthroughand deliver workwereproud of.

Build excellence;We do our best work every day holding ourselves and others to the highest standards.

Respectfully different;We treat each other with respect always.Weredifferent not indifferent.