Financial Specialist

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Financial Specialist plays a critical role in supporting the financial and administrative functions of the Continuing Education department. This position serves as the primary point of contact for financial transactions with a specialized focus on instructor compensation. The specialist will ensure the accurate and timely processing of payments comprehensive financial reporting and compliance with institutional policies. Additionally this role contributes to the effective development implementation and evaluation of academic support programs aligning with departmental and institutional goals for continuing education student success.

(10%) Initiates appropriate purchases and financial transactions according to UW-Madison policies and procedures. Stays current on UW-Madison purchasing and accounting policies and procedures.

(30%) Collaborates in the development refinement and documentation of instructor payment process for the Continuing Education programs and ensures timely distribution of updated procedures to all relevant stakeholders.

(10% ) Provides general financial support to the Continuing Education Department regarding instructor payments purchases and expense allocation.

(10%) Pulls monthly payroll reports and coordinates with the payroll and benefits manager to add individuals to payroll.

(20%) Drafts communications and reports and maintains organization of varied records to provide administrative support within the Continuing Education Department.

(5%) Coordinates and/or supports continuing education programs which involves implementation course delivery and maintenance and executing the daily program operations and logistics such as detailed planning as well as processing all event related transactions and event data and records.

(5%) Serves as a primary liaison with internal and external units and organizations in program planning implementation and delivery.

(5%) Collaborates with the development team members to evaluate program effectiveness and provide recommendations for improvement.

(5%) Works with instructors and/or faculty to deliver online blended and face to face programs. For online classes this could include moderating online live sessions editing instructor videos and uploading course content into LMS.

Key Job Responsibilities:

• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit (30%)

• Reallocates expenses to appropriate funding strings (10%)

• Reviews and approves complex transactions and assigns funding codes in accordance with established rules regulations and policies (10%)

• Reviews transaction processing internal controls and recommends policies and procedures (10%)

• Works with instructors and/or faculty to deliver online blended and face to face programs. For online classes this could include moderating online live sessions editing instructor videos and uploading course content into LMS (10%)

• May train staff on financial processes and best practices (10%)

• Answers complex fiscal questions and provides information based on set materials and standards to various audiences (10%)

• Coordinates and/or supports continuing education programs which involves implementation course delivery and maintenance and executing the daily program operations and logistics such as detailed planning as well as processing all event related transactions and event data and records (10%)

Department:

Continuing Studies Continuing Education

Compensation:

Minimum: $44543 ANNUAL

Required Qualifications:

• Demonstrate attention to detail through 2 years of experience managing and maintaining accurate financial transactions and records payroll reporting and processing instructor payments.

• 1 year of experience working collaboratively across teams and with external partners

• Experience learning adapting and complying with a variety of policies and procedures.

• Experienced in serving as the primary departmental contact delivering clear and courteous communication to resolve complex inquiries from internal and external stakeholders.

Preferred Qualifications:

• Experience working in a university or continuing education setting.

• Familiarity with UW-Madison systems and tools (e.g. Workday Canvas Zoom Kaltura) or similar software programs.

• Comfort with hybrid work environments and supporting both in-person and online program delivery.

• Understanding of agreements and their application for hiring ad hoc or temporary instructors in continuing education programs

• Ability to recognize and solve problems meet deadlines and make independent decisions as appropriate.

Education:

Bachelors Degree Required

How to Apply:

Contact Information:

Zachary Yafai
HR Business Partner

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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