Cyber Security Project Support Specialist with security clearance

Braine-l'Alleud - Belgium

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Would you like to join the leading international intergovernmental organization

The NATO Communications and Information Agency (NCI Agency) is seeking a highly organized and proactive Cyber Security Project Support Specialist to provide essential support to the critical Capability Package 120 (CP120) project within the NATO Cyber Security Centre (NCSC).

Working within a hybrid Agile (sprint) and PRINCE2 framework you will be the operational linchpin for project managers handling a wide array of administrative coordination tracking and reporting tasks. Your work will directly contribute to easing the workload of the TRANSFORM Branch ensuring the smooth execution of a major cyber security capability upgrade that defends NATOs networks. This role requires a meticulous self-starting professional who thrives in a fast-paced high-stakes international environment.

Responsibilities:

Project Coordination & Administration:
- Organize schedule and document all project meetings (weekly monthly ad-hoc) preparing agendas and detailed minutes with clear action items.
- Provide comprehensive logistical support for workshops and project events.
- Maintain meticulous digital filing systems for all project documentation.
- Handle administrative tasks including travel itineraries expense reports procurement logs and purchase requisitions.
Data & System Management:
- Develop maintain and update critical project databases (e.g. points of contact contractor accounts and laptops site access documentation).
- Utilize project management software (ServiceNow) and Agency tools (e.g. EBA) to create tasks allocate resources and perform project-related transactions.
- Manage access lists for project portals and collaborative workspaces.
Tracking Reporting & Documentation:
- Generate weekly project status reports custom reports and stakeholder updates.
- Support budget tracking variance analysis and resource utilization reporting.
- Create and maintain core project documentation (e.g. risk/issue registers schedules change logs).
- Prepare compliance checklists and audit-ready documentation packages.
Stakeholder & Team Support:
- Act as a central coordination point between the NCIA Project Management Team contractors and the Cyber Service Line.
- Closely liaise with administrative offices to support report preparation.
- Proactively track and follow up on action items assigned to all team members.

Essential Qualifications & Experience:

Vocational training at a higher administration level in a relevant discipline or 5 years
equivalent combination of qualification and experience.
Diploma of secondary education.
Relevant experience with Service Now MS Office suite including MS Project
Knowledge and experience with the practical support on implementation of ICT
projects.
Prior experience of working in an international environment comprising both
military and civilian elements.
Proactive attitude in seeking and maintaining trust from stakeholders and team.
Exceptional organizational time-management and analytical skills.
Strong written and verbal communication skills with proficiency in creating clear reports and briefings.
Ability to work autonomously stay deliverable-oriented and perform productively in a pressurized environment.

If youve read the description and feel this role is a great match wed love to hear from you! Click Apply for this job to be directed to a brief questionnaire. It should only take a few moments to complete and well be in touch promptly if your experience aligns with our needs.

Would you like to join the leading international intergovernmental organizationThe NATO Communications and Information Agency (NCI Agency) is seeking a highly organized and proactive Cyber Security Project Support Specialist to provide essential support to the critical Capability Package 120 (CP120)...

Responsibilities:

Project Coordination & Administration:
- Organize schedule and document all project meetings (weekly monthly ad-hoc) preparing agendas and detailed minutes with clear action items.
- Provide comprehensive logistical support for workshops and project events.
- Maintain meticulous digital filing systems for all project documentation.
- Handle administrative tasks including travel itineraries expense reports procurement logs and purchase requisitions.
Data & System Management:
- Develop maintain and update critical project databases (e.g. points of contact contractor accounts and laptops site access documentation).
- Utilize project management software (ServiceNow) and Agency tools (e.g. EBA) to create tasks allocate resources and perform project-related transactions.
- Manage access lists for project portals and collaborative workspaces.
Tracking Reporting & Documentation:
- Generate weekly project status reports custom reports and stakeholder updates.
- Support budget tracking variance analysis and resource utilization reporting.
- Create and maintain core project documentation (e.g. risk/issue registers schedules change logs).
- Prepare compliance checklists and audit-ready documentation packages.
Stakeholder & Team Support:
- Act as a central coordination point between the NCIA Project Management Team contractors and the Cyber Service Line.
- Closely liaise with administrative offices to support report preparation.
- Proactively track and follow up on action items assigned to all team members.

Essential Qualifications & Experience:

Vocational training at a higher administration level in a relevant discipline or 5 years
equivalent combination of qualification and experience.
Diploma of secondary education.
Relevant experience with Service Now MS Office suite including MS Project
Knowledge and experience with the practical support on implementation of ICT
projects.
Prior experience of working in an international environment comprising both
military and civilian elements.
Proactive attitude in seeking and maintaining trust from stakeholders and team.
Exceptional organizational time-management and analytical skills.
Strong written and verbal communication skills with proficiency in creating clear reports and briefings.
Ability to work autonomously stay deliverable-oriented and perform productively in a pressurized environment.