Executive Assistant to CEO

Bangalore - India

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities

Calendar and Time Management:
- Manage and prioritize a complex calendar across multiple time zones including scheduling meetings appointments and personal time while anticipating conflicts.
- Ensure the executive is prepared for all meetings by gathering compiling and distributing necessary materials (agendas reports presentations) in advance.
Communication & Gatekeeping:
- Act as the primary point of contact and liaison for internal staff external clients partners and the Board of Directors.
- Screen prioritize and manage all incoming communications (phone calls emails mail) drafting responses and handling sensitive information with discretion.
Travel and Logistics:
- Coordinate comprehensive domestic and international travel arrangements including flights accommodation ground transportation and detailed itineraries.
- Manage and process expense reports reimbursements and invoices in a timely and accurate manner.
Meeting and Event Coordination:
- Plan and execute logistics for meetings conferences board sessions and executive off-sites including venue booking catering and technical setup.
- Attend meetings take detailed minutes track action items and ensure timely follow-up on deliverables.
Administrative and Project Support:
- Prepare proofread and format professional documents reports proposals and PowerPoint presentations.
- Conduct research and compile data to support executive decision-making on various projects.
- Maintain organized and confidential electronic and physical filing systems.

Key Responsibilities Calendar and Time Management: Manage and prioritize a complex calendar across multiple time zones including scheduling meetings appointments and personal time while anticipating conflicts. Ensure the executive is prepared for all meetings by gathering compiling and distrib...