Administrative Assistant

Ergon Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support our Tax Departments daily operations. The ideal candidate will have strong communication skills be proficient with Microsoft Office products and have prior experience handling administrative tasks in a professional environment. This role involves managing staff information coordinating events processing documents and providing general support to department personnel.

Duties and Responsibilities:

• Maintain up-to-date personal information for staff including birthdays addresses anniversaries and other key details
• Coordinate department lunches outings and internal events
• Assist staff with scanning filing and organizing returns and supporting documents
• Process mail-outs to customers requesting tax-related information
• Open sort and distribute incoming mail
• Manage office supplies including inventory ordering and organization
• Handle customer exemption certificate requests including filing scanning and tracking
• Code customer ship-to addresses as taxable or exempt based on provided documentation
• Communicate with customers to obtain proper exemption certificates
• Manage scheduling to ensure staff are aware of upcoming companywide events
• Organize and process property tax bills including coordinating check requests
• Support department personnel with various administrative duties as needed

Education and Experience Requirements:

• High school diploma or equivalent required
• Strong communication and organizational skills
• Working knowledge of computers and proficiency in Microsoft Office (Word Excel Outlook etc.)
• Previous experience in administrative roles and tasks

Why Ergon Inc.

At Ergon we are a relationship-driven family-owned company that values each employees growth and contributions. Headquartered in Flowood Mississippi we take pride in maintaining a close-knit small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes:

• Competitive pay
• 401(k) matching & profit sharing
• Health Dental Vision and Life Insurance
• Short- and Long-Term Disability Plans
• Additional voluntary benefits
• Paid holidays vacation and sick leave
• Tuition assistance

At Ergon Inc. we live by our core values:

• Empowered Service: Together were committed to delivering unparalleled service. We do whats right provide solutions and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. Thats empowered service.
• Selfless Leadership: We lead with compassion and put those around us before ourselves. We dont say were experts; we demonstrate it through technical expertise category innovation and care for what we do. We call this selfless leadership.
• Purposeful Growth: We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business not just growing for the sake of growing but growing carefully and strategically.
• Respectful Relationships: Together we foster a culture of respect acceptance and diversity of ideas and people. Our differences make us stronger. Were united by our shared values constantly forging respectful relationships.

Come and join the Ergon team!

Must be able to pass a pre-employment drug screen and background check. A clean MVR is required.

We are an EEO/AAP employer.

Job Role: Administrative Assistant

Location: Flowood MS