Executive Administrative Assistant

Indianapolis, IN - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job description

Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years!

Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing Automotive Chemical Processing Facilities Consumer Products Food & Beverage Facilities Heavy Manufacturing Institutional Medical Device Manufacturing Petrochemical Orthopedic Facilities Power & Energy Steel Mills and Foundries.

Summary:

As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company.

Job Duties:

Filing scanning and document management to mainframe system
Greet new employees direct them to orientation and assist with office integration
Oversee delivery and transportation of packages to recipients
Responsible for coordinating repairs for building and grounds maintenance with building owners Prologis
Managing of Supply Inventory and Logistics for our Indianapolis and Logansport offices
Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination
Create purchase orders for construction teams
Invoicing of Time & Material and Contract jobs
Perform checks and balances verifying job costs
Review and analyze job cost reports for accuracy
Assist with accounts receivable collections when needed
Assist construction teams with project submittals O&M manuals etc.
Request bid and job numbers as directed by construction teams
Perform other related duties or special projects as assigned

Job requirements

High school diploma or GED equivalent preferred
1 or more years of administrative assistant experience
Prior experience working within the construction industry inclusive of general contractors specialty contractors and service providers preferred
Proficiency in MS Word and Excel etc. preferred

Additional Requirements:

Requires mathematical and English language skills
Ability to learn and perform work in multiple mainframe system screens
Ability to follow established procedures for work being performed
Strong organizational skills and ability to meet deadlines
Strong oral and written communication skills
Maintain a positive cooperative and teachable attitude
Complies and promotes company Safety Policy
Ability to perform high work volume with minimal errors and supervision
Ability to communicate courteously and proactively with all levels within the company
Ability to maintain confidentiality concerning financial and customer transactions
Must be proactive self-motivated detail oriented and reliable
Must have the ability to multitask and work independently as well as in a team environment
Analytical and problem-solving skills
Ability to pass a full background screening and drug screening

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Job descriptionDilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years!Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing...