Human Resources Benefits Specialist

Purpose

The Human Resources Benefits Specialist is a full-time year-round ministry-support role dedicated to serving and caring for the employees of Christian Academy School System across both campuses. This position plays a vital part in coordination and in partnership with our third-party provider provides the full range of employee benefits including health dental vision life insurance retirement plans and wellness resources. With a heart to guide and support employees through significant life events such as marriage the birth or adoption of a child medical needs FMLA or changes in family employment the HR Benefits Specialist ensures each staff member is cared for with compassion clarity and excellence. The HR Benefits Specialist champions programs such as the Employee Assistance Program (EAP) and wellness programs offering encouragement and resources that strengthen the emotional spiritual and physical well-being of our staff. Located at the Landis Lakes office this position contributes to a Christ-centered culture where employees feel supported valued and equipped to thrive in their calling to impact students for Gods glory.

Qualifications

The candidate shall possess characteristics that reflect:

• A strong clear Christian testimony with a mature and godly spirit that exhibits continued growth in the knowledge of our Lord Jesus Christ
• Agreement with our staff commitment to live and exemplify the highest Christian virtue both in and out of school
• Commitment to faithful attendance and support of a church whose beliefs are in agreement with the Statement of Faith
• Agreement and belief that the Bible is the final authority concerning truth morality and the proper conduct of mankind

The ideal candidate shall possess the following:

• A bachelors degree in Human Resources or a related field such as Nutrition Fitness or Health is preferred
• 5 years of experience in an HR environment preferred
• Must have excellent listening skills with a genuine desire to care for and comfort others
• High proficiency in Google Workspace and strong overall technical aptitude
• Strong written and verbal communication skills
• A proven commitment to accuracy and the ability to work with confidential information

Accountabilities/Responsibilities

• Administer (in partnership with our third-party administrator) various employee benefit programs including health dental vision flexible spending accounts accident and disability life insurance retirement plans and wellness benefits

• Serve as the primary HRIS system administrator ensuring accurate setup of employee records benefit elections workflows and reporting

• Provide supportive compassionate guidance during qualifying life events such as marriage birth or adoption loss of coverage family employment transitions FMLA and other leaves

• Administer 403(b) retirement plan processes including enrollments contribution changes compliance checks and coordination with plan vendors

• Facilitate new hires by ensuring employees receive clear benefit information enrollment timelines and available resources

• Maintain benefit files approve changes ensure seamless payroll integration and maintain compliance with ACA HIPAA FMLA ERISA COBRA and other regulations

• Administer FMLA and other leaves of absence; provide timely notices track deadlines communicate with employees and supervisors and ensure legal compliance

• Coordinate COBRA and Workers Compensation claims with the third-party administrator

• Complete I-9 verifications and maintain compliant records

• Complete employment verifications in a timely and confidential manner

• Prepare and set up meetings designed to help employees understand benefit programs and wellness resources

• Ensure distribution of required employee notices at hire annually and as needed

• Research troubleshoot and resolve benefit and billing issues; reconcile invoices; and maintain accurate up-to-date reporting

• Actively promote the EAP and wellness initiatives that strengthen the physical emotional and spiritual well-being of employees

• Prepare and submit required EEOC reporting and other annual compliance reports

• Produce annual turnover reports analyze trends and support HR leadership in continuous improvement efforts

• Administer and track exit surveys ensuring departing employees feel supported while gathering insights for organizational development

• Maintain audit-ready documentation and support preparation for annual benefit and 403(b) audits

• Serve as a collaborative member of the HR team supporting departmental projects and initiatives that advance the mission of Christian Academy

• Approach each conversation challenge and decision with humility integrity and compassion reflecting Christ in all interactions

• Research and participate in wellness and benefits-related workshops or events to deepen program knowledge and support healthy lifestyle choices

Essential Outcomes

• Maintain accurate and timely communication with third-party administrators to ensure comprehensive benefit offerings and resolution of discrepancies

• Ensure accuracy in benefit billing reporting and employee records across the HRIS and related systems

• Maintain complete and accurate benefit and retirement plan records and provide reports and documentation to support annual audits

• Ensure compliance with EEOC reporting I-9 requirements and all federal and state employment regulations

• Accurately administer and document all 403(b) processes including annual audit preparation

• Provide timely and accurate employment verifications

• Produce annual turnover reports and insights that support strategic staffing decisions

• Administer exit surveys and summarize findings for HR leadership

• Provide general HR support contributing to a Christ-centered service-minded environment

• Protect confidentiality at all times stewarding sensitive employee information with the utmost integrity

• Maintain and promote wellness plans including the EAP to support employees in their efforts to improve overall well-being

The Human Resources Benefits Specialist reports directly to the Director of Human Resources.

Required Experience:

IC