Accounts Payable Operations Lead Rolling Meadows, IL

COMPANY BACKGROUND

Epiq Solutions develops cutting-edge software-defined radio (SDR) products and processing solutions to enable spectrum dominance for maritime land air and space domains. With 15 years serving government and commercial enterprise customers and 25K devices fielded to date Epiq Solutions is a trusted partner with a proven heritage of delivering open architecture products in radically small form factors where time-to-market cost and performance are critical for mission success.

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JOB OPENING

The Accounts Payable Lead is responsible for managing the full-cycle accounts payable process and supporting key financial close activities. This role ensures timely accurate invoice processing and payment disbursement maintains vendor relationships and actively contributes to month-end close.

The Accounts Payable Lead will oversee day-to-day AP operations support system improvements and collaborate with cross-functional teams to strengthen financial accuracy and process efficiency across the organization.

JOB RESPONSIBILITIES

• Lead daily operations of the Accounts Payable function ensuring accuracy timeliness and compliance with company policies.
• Review verify and approve invoices and payment batches; ensure appropriate documentation and coding.
• Monitor AP aging and vendor reconciliations resolving discrepancies with vendors and internal stakeholders.
• Oversee employee expense submissions ensuring adherence to travel and expense policies.
• Maintain vendor master records and ensure compliance with internal controls and tax documentation requirements.
• Support month-end and year-end close processes including:

- Accruals for unbilled expenses

- Preparation of journal entries related to AP and prepaids

- Account reconciliations for AP-related general ledger accounts

- Variance analysis of AP balances and expenses

• Assist with 1099 reporting and year-end tax documentation.
• Collaborate with the Controller to improve AP policies procedures and system workflows.
• Identify and implement process improvements and automation opportunities to enhance efficiency and accuracy.
• Train mentor and support junior AP staff to promote professional development and operational excellence.
• Serve as the point of contact for vendor management audits and internal/external inquiries.

REQUIRED SKILLS

• Bachelors degree in Accounting Finance or related field.
• 46 years of progressive accounts payable experience including at least 2 years in a lead or supervisory role.
• Strong understanding of US GAAP and financial close processes.
• Hands-on experience with accruals reconciliations and journal entries.
• Proficiency in ERP systems such as NetSuite SAP Oracle or Epicor.
• Intermediate to advanced Excel skills (pivot tables VLOOKUP data analysis).
• Excellent organizational analytical and communication skills with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced growth-oriented environment.
• Demonstrated experience documenting processes and supporting system implementations.

DESIRED SKILLS

• Familiarity with AP automation tools and expense systems (e.g. Concur Tipalti Expensify).
• Understanding of internal controls and audit requirements.

BENEFITS

• Join a successful and growing company investing in our future success
• Flexible work hours
• Generous vacation policy
• Paid five-week sabbatical every five years
• 401(k) matching
• Health dental vision insurance
• Company paid life short term and long-term disability insurance
• Employee assistance program
• Wellness reimbursement
• Charitable Giving Company Match
• Competitive salary commensurate with experience and performance
• Fun laid-back culture and rewarding work!

Epiq is an Equal Employment Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.