JuniorMiddle Project Administrator

Lviv - Ukraine

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

N-iX is looking for a highly organized responsible and detail-oriented Project Administrator / PM Admin to support the day-to-day operational activities of our projects.

The goal of this role is to ensure smooth project operations by managing documentation coordinating with legal and procurement teams maintaining structured project folders preparing reports and supporting budgeting and reconciliation activities.

Responsibilities

Keep project operations organized and ensure adherence to internal processes and governance.
Maintain structured digital folders project artifacts trackers and documentation repositories.
Track project progress tasks deadlines and dependencies.
Manage project documentation throughout its lifecycle (creation versioning storage).
Ensure documentation follows naming conventions and internal standards.
Support compliance with organizational processes PMO frameworks and audit requirements.
Support coordination of contract reviews approvals signatures and renewals.
Collaborate with legal and procurement teams to ensure the timely processing of documents.
Track the status of agreements SOWs POs and other project paperwork.
Assist with budgeting activities financial tracking and reconciliation.
Prepare cost summaries monthly budget overviews and internal reports.
Monitor spend vs. budget and flag discrepancies to the PM.
Prepare project reports status summaries dashboards and documentation packs.
Support data collection for risk logs issue logs KPIs and operational metrics.
Schedule internal project meetings prepare agendas and record meeting notes when needed.

Requirements:

3 years of experience as a Project Administrator PM Coordinator PMO Assistant or similar role.
Strong documentation management and organizational skills.
Understanding of budgeting financial tracking and reconciliations.
Experience working with legal and/or procurement teams.
Proficiency with project management tools (e.g. Jira Confluence Asana Trello SharePoint).
Understanding of SOW/PO lifecycles and project financial processes.
Excellent attention to detail and ability to maintain structure in high-complexity environments.
High responsibility and accountability - takes ownership of tasks follows through meets deadlines.
Exceptional organizational skills - able to create and maintain order structure and clear documentation.
Strong communication skills and ability to work with multiple internal teams.
Proactiveness - ability to anticipate needs and address operational gaps.
Reliability and consistency in execution.
Upper-Intermediate English language
Advanced or higher Ukrainian language

We offer*:

Flexible working format - remote office-based or flexible
A competitive salary and good compensation package
Personalized career growth
Professional development tools (mentorship program tech talks and trainings centers of excellence and more)
Active tech communities with regular knowledge sharing
Education reimbursement
Memorable anniversary presents
Corporate events and team buildings
Other location-specific benefits

*not applicable for freelancers

Required Experience:

Junior IC

N-iX is looking for a highly organized responsible and detail-oriented Project Administrator / PM Admin to support the day-to-day operational activities of our projects.The goal of this role is to ensure smooth project operations by managing documentation coordinating with legal and procurement team...