Executive Administrative Advisor
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
The Lyon College School of Veterinary Medicine welcomes applications from exceptional candidates for Executive Administrative Advisor. This position provides high-level administrative advice and support to the Dean and the Deans administrative team and serves as a vital link within the college community. This role requires a proactive organized and detail-oriented individual who can manage multiple tasks and communicate effectively with various stakeholders especially during the start-up year to the first class of students.
Duties and Responsibilities (Essential Functions):
- Provide executive-level administrative support to the Dean including scheduling communications correspondence and document preparation.
- Coordinate strategic projects and initiatives track progress toward accreditation and institutional goals and ensure timely completion of deliverables.
- Serve as a liaison with policy makers accrediting bodies (including AVMA COE) and funding agencies by preparing communications coordinating required documentation and supporting compliance and reporting activities.
- Prepare and edit correspondence reports and presentations.
- Maintain organized and confidential files records and documents ensuring accurate retrieval and secure handling.
- Serve as the primary point of contact for internal and external inquiries representing the Deans Office with professionalism.
- Plan and manage logistics for meetings events faculty assemblies community outreach activities and special programs including venue catering and technology needs.
- Resolve complex or sensitive administrative matters and respond to non-routine information requests with sound judgement and discretion.
- Lead assigned special projects by conducting research compiling data tracking timelines and preparing reports or presentations.
- Monitor the Deans Office budget process invoices prepare expense reports and maintain accurate financial records.
- Collaborate with administrative staff faculty and College leaders to facilitate smooth operations and foster positive team-oriented objectives and morale.
- Filter draft and finalize correspondence on behalf of the Dean including memoranda emails thank you notes.
- Coordinate with institutional officesincluding Advancement IT Marketing Business and Finance Institutional Research and General Counselto ensure alignment and consistent delivery of services.
- Serve on the LCSVM Administrative Council and ensure minutes are recorded and maintained for all administrative faculty assembly and committee meetings.
Required qualifications:
- Bachelors degree or equivalent combination of education and experience.
- Minimum of 3 years of administrative support experience ideally in higher education or a veterinary-related setting.
- Strong organizational communication and interpersonal skills.
- Ability to build and maintain relationships within and outside the LCSVM.
- Ability to maintain confidentiality manage multiple priorities and work independently or collaboratively.
- Proficiency with Microsoft Office Suite and Google Workspace; willingness to learn new technologies such as those associated with artificial intelligence.
Preferred Qualifications:
- Familiarity with the veterinary profession.
- Knowledge of accreditation requirements for veterinary programs (e.g. AVMA COE standards).
- Experience in event coordination customer service and stakeholder engagement.
Lyon College is a USN&WR top tier national liberal arts college and recognized by Forbes as One of Americas Top Colleges. Founded in 1872 the College is one of the oldest institutions of higher education in Arkansas and offers undergraduates exceptional preparation for their post-baccalaureate objectives. The new Lyon College Institute of Health Sciences will house the Colleges professional programs including the School of Dental Medicine and the School of Veterinary Medicine. The School of Veterinary Medicine in Cabot within the Little Rock metroplex will feature cutting-edge facilities equipped with advanced technology fostering innovation and collaboration among students and faculty.
Review of the applications will begin immediately and continue until the positions are filled. To learn more about Lyon College go to . Lyon College does not discriminate with respect to the hiring of applicants or with respect to the terms conditions or privileges of employment because of race color religion gender age disability sexual orientation or national origin. It is the continuing policy of Lyon College to comply
with any applicable state and federal law regarding equal employment opportunities.
Required Experience:
Manager
Key Skills
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Lyon College is an independent, residential, co-educational, undergraduate liberal arts college located in Batesville, Arkansas. Come experience Lyon education at one of the best private colleges in Arkansas!
