Programme Co-ordinator

Job Description

Job Title: Programme Co-ordinator
Reporting To: Senior Director
Location: SW1Y 5HX
Type: Temporary (3 months with a possibility of extension to 6 months)
Salary: 39862 per annum
Duration: 3 months extendable to 6 months
Hours per Week: Full-time - 36 hours/week
Mode: Hybrid (maximum 3 days in the office per week; occasional flexibility may be required)
Interview Dates: From Tuesday 9th December
Expected Start Date: 5th January 2026

Job Summary

The Programme Co-ordinator will provide programme operational and administrative support within the Economic Development Trade and Investment Directorate.
The post-holder will work closely with the Senior Director supporting the planning budgeting monitoring and coordination of technical assistance programmes and directorate-wide activities.
This role requires a highly organized efficient and confident individual with strong project coordination administrative and financial management skills.

Key Responsibilities

General Project Management

• Support the coordination of all EDTI programme and project activities including planning resourcing and monitoring.
• Liaise with internal teams such as Finance & Management Information Section (FMIS) and Strategy Portfolio Partnerships and Digital (SPPD) to ensure compliance with Commonwealth Policies and Procedures.
• Review disbursement requests for conformity with project procedures work plans and available resources.
• Coordinate recruitment processes with Human Resources.
• Review submissions for contracts purchase orders and related documents prior to approval.
• Assist with preparation of project completion reports and ensure consistent documentation.
• Support communication and coordination with internal and external stakeholders.
• Provide support to the Senior Director for meetings briefings and coordination with the Secretary-Generals Office.

Financial Management

• Assist in monitoring project budgets across the Directorate.
• Manage processes related to procurement service contracts partnership agreements and compliance with financial procedures.
• Track expenditure payment claims and provide input into budgeting and reporting cycles.
• Alert relevant staff on any budget variances including shortfalls or overspending.

Administrative Support

• Provide logistical arrangements for meetings workshops and events including venue travel accommodation and transport.
• Draft correspondence and official documents for the Senior Director.
• Liaise with internal and external partners as required.
• Support onboarding and coordination of external experts and consultants.
• Manage the Senior Directors travel and schedule.
• Maintain and monitor the Directorate risk matrix and mitigation plans.
• Any other duties as assigned.

Person Specification

Education

• A first degree in Business Administration Management Finance Accounting or a related field.
• A masters degree or equivalent in a relevant field is desirable.

Experience

• Minimum five (5) years of related work experience in programme or project coordination.
• Experience in financial reporting and budget monitoring.
• Experience supporting monitoring and evaluation activities.
• Strong written and verbal communication skills in English.
• Confident using Microsoft Office cloud-based document storage and online project management tools.
• Experience managing administrative tasks logistics and general team support.

Desirable

• Experience working with intergovernmental organisations NGOs or donor-funded projects.
• Understanding of international development economic policy trade or public-sector programmes.

Step Ahead is acting as an Employment Agency. Step Ahead is committed to preventing discrimination in its recruitment practices by stimulating genuine equality of opportunity.
This means that everyone is treated solely on the basis of competence and merit regardless of age gender marital status sexuality ethnicity racial religious or disability considerations and we welcome applications from all sectors of the community.