Group Services Coordinator

Te Whiwhinga mahi The opportunity

Are you an organised proactive administrator looking to make a difference in a dynamic environment We are seeking a Group Services Coordinator to provide high-level administrative support to academic heads staff and students across the Faculty of Medical and Health Sciences.

Key Responsibilities:
You will manage a portfolio that includes:

• Providing executive administrative support including diary management document production and meeting arrangements.
• Supporting research teaching and external engagement activities.
• Assisting with HR processes such as recruitment onboarding performance reviews and promotions.
• Coordinating school/department meetings seminars workshops and events.
• Managing purchasing receipting and reconciliations in line with finance policy.
• Organising business travel and visitor itineraries.
• Maintaining efficient electronic filing and archiving systems.
• Contributing to operational and strategic improvement initiatives.
• Demonstrating excellent customer service and upholding University Service Standards.

The role is permanent 0.6 FTE (24 hours per week).

The salary range is $55300 - $69600 per annum depending on experience and qualifications. 

He kōrero mōu About you
To be successful in this role you will bring:

• A tertiary qualification or relevant experience (essential); a Bachelors degree is preferred.
• Experience in an administrative role within a large complex environment (essential); previous experience in a tertiary setting is preferred.
• Strong computer literacy including proficiency with the Microsoft suite; experience with University enterprise systems is an advantage.
• Excellent communication and organisational skills with the ability to manage multiple priorities.
• A proactive solutions-focused approach and attention to detail.
• Commitment to equity diversity and the principles of Te Tiriti o Waitangi.
• Ability to work collaboratively and build effective relationships with a wide range of stakeholders.

Ngā āhuatanga kei a mātou What we offer

The University of Auckland is New Zealands leading University and maintains significant computational laboratory and analytic facilities. Auckland is frequently rated as one of the worlds most liveable cities. 

The University is committed to providing an excellent working environment through the following:

• Flexible employment practices (including working from home and flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks annual leave

In addition we also offer career development programs discounted car parking a generous parental leave allowance childcare and other discounts on internal and external services. 

For more information please visit Staff Benefits.

Me pēhea te tuku tono How to apply

Applications must be submitted online by the closing date of 14 December 2025 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Naomi Twigden via  for a confidential conversation and position description details. Please note we are happy to answer your questions but we do not accept applications by email. 

Additional Information :

To be considered for this role you must be eligible to work in New Zealand or hold a valid New Zealand work visa.

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe inclusive and equitable environment. For further information on services for Māori Pacific women LGBTQITakatāpui people with disabilities parenting support flexible work and other equity issues go to .

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe inclusive and equitable environment.  For further information on services for Māori Pacific women LGBTQIATakatāpuiMVPFAFF people with disabilities parenting support flexible work and other personal circumstances go to 

Remote Work :

No

Employment Type :

Full-time