Project Coordinator

At the MBTA we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe reliable and accessible transportation. MBTAs Core Values are built around safety service equity sustainability and culture. Each employee that works for the MBTA performs their roles based on our vision mission and values. This includes attendance participation and contribution in local safety committee meetings as needed.

The Project Coordinator will work with Project Managers to provide proper administration of MBTA Capital Green Line Transformation projects from project inception (planning) through the design phase (conceptual preliminary and final) and the construction phase (including project close-out) with a focus on project reporting and tracking of schedules and budgets.

• Assist in the delivery of projects in accordance with the following MBTApolicies and procedures as stipulated in the Project Managers Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineers Manual; Contract Administration Policies and Procedures; MBTADirectives published on the MBTA WebPage or provided directly by theAuthority.
• Assist in analysis and appraisal of current project status and forecast of activities in order to ensure completion of the project on schedule and on budget.
• Prepare project-related correspondence reports charts and presentations utilizing Microsoft Word Excel Database and PowerPoint.
• Assist in the negotiation of consultant contracts professional service amendments and contractor claims payment invoices or change orders.
• Organize and maintain effective means to interpret present and communicate project information at internal and external meetings with legislators community groups and public agencies.
• Organize and prioritize workload assist Project Manager (s) in identifying project needs/requirements.
• Coordinate project tasks with other Capital Delivery Department personnel including contract administration staff field staff and other project coordinators as required.
• Coordinate project tasks with other Departments including the Capital Program Oversight Department (project controls and administration and finance) Engineering and Maintenance.
• Assist in coordinating projects with outside agencies abutters utility companies and community groups who are affected by proposed construction as required.
• Work independently in addressing complex tasks in a time-sensitive environment.
• Followuponactionsrequiredfortaskcompletionwhileseekingguidanceasnecessary.
• Respond to each inquiry whether from a customer vendor or co-worker in a professional and courteous manner.
• Adhere to the rules regulations collective bargaining agreements and policies of the Authority including the EEO Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
• Attend off-site meetings as necessary.
• Perform related duties as assigned.

• A Bachelors degree from an accredited institution.
• Three (3) years of experience in project administration or coordination duties.

• Proficiency with Microsoft Word Excel Database and PowerPoint.
• Effective and professional written and verbal communication skills.
• Excellent organizational analytical confidentiality multi-tasking time management and interpersonal skills.
• The ability to effectively communicate with customers employees and vendors.
• Excellent customer service skills.
• The ability to work effectively with a diverse workforce.

Preferred Experience and Skills

• A Bachelors degree in Engineering Construction Management Public Administration urban planning or Business Administration from an accredited institution.
• Experience providing project support in a transit and/or design or construction environment.

• A high school diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelors degree requirement.
• An associates degree from an accredited institution and an additional three (3) years of directly related experience substitutes for the bachelors degree requirement.
• A masters degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience.

Job Conditions:

• Ability to effectively read comprehend communicate and respond to instructions orders signs notices inquiries English.
• Be at least eighteen (18) years of age except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston MA metro area as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively independently and as part of a diverseworkforce team (or supervise if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules regulations collective bargaining agreements (if applicable) and policies of the MBTA including the EEO anti-discrimination anti-harassment and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate) including overall employment job performance discipline and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check comprehensive background screening and / or medical Clinic screening potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned directed or necessary for this position including (for some transit / operations roles) up to twenty-four (24) hours per day seven (7) days per week as necessary to accommodate severe weather conditions emergencies or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally interns / co-ops must have valid work authorization and U.S. Social Security Numberprior to starting their positions and throughout the duration of their program.

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary general nature and complexity of typical job functions and do not represent an exhaustive list of all duties tasks and responsibilities required of staff assigned to this position.
2. Application Completion: It is each applicants responsibility to ensure application details are entered completely and correctly including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
3. Application Deadlines:Applicants should apply as soon as possible as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
4. Work Environment:The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
5. Work Eligibility:All employees must be legally authorized to work in the United States and on an unrestricted MBTA does not have an employer work sponsorship program. However if you have unrestricted work authorization or are sponsored by a separate entity you are welcome to all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
6. Interviews:Candidates should ensure they arrive on time are prepared can remain for the duration and if remote are in a quiet place without distraction for the interview. Candidates who do not attend their interview without advance authorization including an email confirmation of a rescheduled time/date from Human Resources will be considered a no-show and disqualified from consideration for the position. Related to rescheduling on a one-time basis and due to something emergent you may be allowed to reschedule the addition Human Resources may require documentation supporting the request. However should you need to reschedule you will need to contact your Recruiter directly by email.
7. Safety Sensitive Positions:Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
8. On-call or 24/7 Positions:Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
9. Essential / Emergency Staff:During declared states of emergency employees working in this classification are required to report to work for their assigned work hours or as directed by management.
10. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process please contact the MBTAs ADA Unit at or .
11. Diversity Equity and Inclusion:The MBTA is an Equal Employment Opportunity Employer. For terms descriptions and definitions related to diversity equity inclusion veteran status and immediate family members that you may find on the application form please visit / Co-Op Benefits: Employees taking part in an internship orco-opat the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass based on the city from which the intern / co-opcommutes to workat no cost. However no additional benefits are currently offered for interns orco-ops.