Administrative Support Specialist

Administrative Support Specialist

Are you ready to Transform Lives! Join us and help empower adults with developmental disabilities!

Work Schedule: Monday thru Friday 8:30am-4:30pm
Compensation: $23-$25 per hour dependent on experience
Primary Location: San Diego

TMIs Primary Purpose

TMI is dedicated to assisting children and adults with intellectual and/or developmental disabilities live work and participate in their community. Employees have the rewarding opportunity to support our clients in their daily lives and help them achieve full inclusion within their community. TMI believes the three cornerstones of a strong life foundation include living as independently as possible real work for real pay and a safe and caring home. Join the TMI family and experience the gratification that comes from helping others live a fulfilling life they love!

Job Specific Essential Duties

• New Confidential File preparation.
• New/terminated staff Personnel File preparation/breakdown.
• Distribution/postage of agency mail; handles returned mail.
• Office supply ordering.
• Filing of materials to participant confidential files.
• Broadcast/group voicemail messages.
• Possess a detail-oriented mindset and talent for conscientious administration.
• Back file and archive filing.
• Consistently maintain exemplary interpersonal relations.
• Assist with the collection of unpaid debt and monthly review of account receivables.
• Maintain computer databases and hard copy files as appropriate.
• Provides general information in person and on the phone. Answer questions regarding routine matters.
• Search databases records and files to retrieve information.
• Assist private FSS billing and creating invoices.
• Ability to work in a fast-paced environment and maintain a sense of urgency.
• Compile data and assemble monthly reports as needed.
• Ability to work in a fast-paced environment and maintain a sense of urgency.
• Maintain department files.
• Organizes FSS monthly calendar and distributes to employees.
• Maintain continuous quarterly audits of resource parent and foster youth files.
• Complete follow-up on all discrepancies regarding financials.
• Performs a variety of clerical duties including scanning faxing copying typing emailing etc.
• FSS office reception greeting guests job applicants solicitors and individuals we support etc.
• Assist with Outside Vendor Communication.
• Assist with preparation of reports for Board of Directors.
• Assist with typing and printing of facesheets and IFSPs as needed.
• Perform other duties as required and as assigned.
• Support TMI sponsored events.

Benefits*

• Employer-sponsored Medical Vision and Dental Insurance
• Generous 401(k) Employer Match
• Accrued Sick & Vacation Hours along with Years of Service Pay and Paid Holidays
• Employee discount program (discounts at the SD Zoo Legoland dining gyms and so much more!)
• Wellness Program with Prize-Winning Monthly Challenges
• Quarterly Opportunity Draws
• Mileage Reimbursement if applicable
• Employee Assistance Program

Minimum Experience andQualifications

• High School diploma or GED. Associates degree preferred
• Two (2) years in administration and three (3) years in computers working with Microsoft Office software
• Word processing of 85 WPM preferred
• Bilingual (Spanish) preferred

Apply to learn more!

Required Experience:

IC