Administrative Support Vendor Management
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Monthly Salary:
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Contract Posting : SD1992025AD
Posting Date: December 3 2025
Closing Date: December 15 2025
Contract Opportunity
Administrative Support - Vendor Management
Team: Inclusive Education - Procurement
Team Lead: Inclusive Education - Procurement Lead
Summary of the Opportunity
SelfDesign Learning Foundation is seeking an experienced administrative professional ideally with a background in supporting the preparation of contracts.
The scope of work includes:
- Setting up and maintaining vendor accounts.
- Collecting required documentation from vendors.
- Ensuring that all vendor records remain accurate and current.
- Preparing processing and managing service contracts and agreements.
- Supporting contract accuracy using an enterprise resource planning system and DocuSign.
- Maintaining accurate learner accounts and budgets.
- Communicating with service providers families educators finance and procurement teams.
- Managing shared inboxes and providing clear supportive communication.
This role is ideal for someone with impeccable attention to detail enjoys a process driven work environment strong comfort level using and learning new applications technology and administrative systems strong multi-tasking ability and experience working in a remote work environment.
The ideal candidate will possess a service focused mindset as evidenced through a collaborative solution focused approach and professional communication.
Work Environment
We are a remote organization.
We operate during Pacific Time zone business hours Monday to Friday between 8:00 am and 6:00 pm.
You set your own hours of work between the business hours noted above. You also need to be available for occasional online meetings during these same hours. Meetings are scheduled in advance.
Timelines
Contract start date: February 1 2026
Contract end date: July 31 2026
Budget
$3800 - $4400/month
To Respond To This Opportunity
Read the contract details below.
Email a cover letter and your resume to
In your cover letter detail:
- Why you are interested in this opportunity.
- Your availability particularly if you have other commitments.
- Evidence of a successful track record providing services similar to our request in a comparable work environment.
We actively encourage applications from members of groups with historical and/or current barriers to equity.
We look forward to receiving your response. Responses will be reviewed as they are received. Only candidates selected for an interview will be contacted.
Interviews will be scheduled in January.
Contract Details
Oversight
You will work at the direction of the Inclusive Education - Procurement Team Lead.
Services Required
- Maintain precise vendor documentation records and reports.
- Prepare updated learner budgets accurately.
- Recommend improvements to Inclusive Education procurement systems and processes.
- Attend meetings as required
- Review and update work assigned regularly.
- Complete other deliverables as required and mutually agreed upon with the Team Lead.
- Process orientated
- Attention to detail
- Client focus
- Computer and digital literacy
- English literacy
- Fostering communication
- Initiative
- Multi-tasking
- Collaborative and solution focused.
- Demonstrated experience in administration contracting and vendor management.
- Related degree certification or an equivalent combination of work experience.
If you are offered and accept this contract opportunity you will need to:
- Undergo a Criminal Record Check which must be obtained through SelfDesign with the BC Solicitor Generals office at your own expense (approximately $28).
About SelfDesign:
SelfDesign Learning Foundation (SDLF) is a registered charity and non-profit organization that operates several programs including one of the largest distributed learning schools and personalized learning programs in British Columbia SelfDesign Learning Community. SelfDesign enables learners to complete K-12 by exploring their passions and taking the lead in their own learning and life. With personalized guidance from B.C. certified educators learning unfolds at home and within local and online communities.
Working with us
We facilitate lifelong learning and holistic personal growth with programs opportunities and support for people of all ages with an emphasis on choice and self-direction.
We provide access and support for our main applications:
- SelfDesign Connect for mail calendar contacts notes instant messaging phone
- Google Drive Docs and Sheets
- Zoom for video meetings/conferencing.
- Your own securely set-up computer
- Reliable and secure internet connectivity
- Your own workspace in an environment that ensures privacy security and confidentiality.
Key Skills
- Risk Management
- Data Entry
- Vendor Management
- Mobile Devices
- Workers' Compensation Law
- Automotive Diagnostics
- Live Chat
- Merchandising
- Contract Management
- Contract Negotiation
- Cash Handling
- negotiation
