Part-Time Scheduling and Event Coordinator

About the Position:

Head into the winter season with a new job as a Virginia state employee. The Office of Events Management at George Mason Universitys Mason Square (Arlington) campus is ready to hire a Part-Time Scheduling and Event Coordinator. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus (Arlington). George Mason has a strong institutional commitment to the achievement of excellence among its faculty and staff and strongly encourages candidates to apply who will enrich Masons academic and culturally all-inclusive environment.

Wait theres more. We offer some benefits to part-time employees. These benefits include tuition assistance ability to contribute to a supplemental retirement plan participation in the Staff Senate and wonderful discounts! Oh and the $24/hr. is nice.

If youre interested in events have a knack for customer service and are eager to make a lasting and noticeable impact at a major university this role is for you!

Responsibilities:

Schedules and coordinates events conferences and other activities held at the Mason Square Campus (Arlington)

Additional responsibilities include:

• Supports the management of the centralized Mason Square Conferencing and Events email inbox ensuring timely accurate and client-solution focused communication that aligns with Mason Squares service standards;
• Evaluates and approves space requests across the Mason Square Campus ensuring optimal utilization of our executive conference center global studio classrooms and other event spaces;
• Analyzes scheduling conflicts and identify client focused solutions collaborating with academic units external partners and event stakeholders to mitigate competing priorities;
• Ensures all requests adhere to university policies and that required documentation for partnership agreements and related activities is complete;
• Fosters long term client relationships ensuring repeat engagement through exceptional service proactive communication and a deep understanding of client goals and expectations;
• Works with internal and external clients to provide logistical guidance in support of the delivery of well-executed events at Mason Square assisting with logistical arrangements cost estimates and information on support services;
• Develops and manages event contracts and associated certificates of insurance (COIs) ensuring accurate tracking and documentation; and
• Responds with appropriate urgency flexibility courtesy and good judgment to meet customer needs and resolves issues.

Required Qualifications:

• Must be a high school graduate;
• Proficient with Microsoft Office;
• Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience including university faculty and staff alumni donors students and the community;
• Must have excellent verbal and interpersonal communication skills; and
• Possess strong customer service time management and organizational skills with high attention to detail.

Preferred Qualifications:

• Experience with Resource25 or other event management scheduling programs;
• Experience utilizing Canva to create marketing material;
• Knowledge of campus executive conference center or other event venues; and
• Experience working in higher education.

Instructions to Applicants:

For full consideration applicants must apply forPart-Time Scheduling and Event Coordinator at and submit the online application to include three professional references with contact information and provide (insert required/optional documents).

Posting Open Date:December 1 2025

For Full Consideration Apply by: January 5 2026

Open Until Filled:Yes