Administrative Assistant

About

The City of Cedar Rapids is hiring an Administrative Assistant to support our Building Services Department. In this front-facing role youll serve as the first point of contact for the public and internal staff providing key administrative support to keep the department running efficiently. Duties include answering calls coordinating calendars processing invoices preparing documents and maintaining organized filing systems. If youre a detail-oriented multitasker who enjoys helping people and keeping things on trackwed love to have you on our team!

About our Organization

At the City we are committed to employing individuals who reflect our communitys diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.

About our Community

Nestled in the heart of Iowa Cedar Rapids is our vibrant and diverse community known for its rich history culture and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks recreational opportunities and family-friendly events year round. You can also explore our thriving downtown district filled with shops restaurants and entertainment options or take a stroll along the Cedar River which runs through the heart of the city. Cedar Rapids - Why you should live here!

Job Duties & Responsibilities

• Serves as primary initial contact for assigned department.
• Answers department telephone calls receives and greets visitors to the department and provides information to or refers callers and visitors to other appropriate departments or City personnel.
• Maintains calendars and coordinates and schedules meetings as directed.
• Prepares correspondences reports lists and other documents as instructed and requested by other designated office personnel.
• Receives and processes paperwork for grant funded programs.
• Performs data entry in assigned software programs.
• Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems.
• Copies packages and distributes a variety of written materials as requested by other designated office personnel.
• Gathers assembles updates distributes and/or files a variety of information forms records and data.
• Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations.
• Receives and processes receipts and invoices.
• Processes and distributes mail.
• Performs related work as required.

Required Education and Experience

• Associates degree in a related field and
• One (1) to three (3) years experience of clerical or administrative experience or
• An equivalent combination of education and/or experience
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office
• Ability to work collaboratively with a diverse population

Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race color religion sex (including pregnancy sexual orientation or gender identity) national origin age (40 or older) disability and genetic information (including family medical history).

Applicants with Disabilities
We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar support of the Americans with Disabilities Act reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation contact the Citys Human Resources department by phone at or by email at