Executive Assistant

Brussels - Belgium

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Department:

Finance

Job Summary

As an Executive Assistant you will support a core group of senior leaders including the CFO the Secretary-General and several members of the Sr Management Team within the Finance Department.
If you are fluent in Dutch French and English and if you have experience in a similar position then this could be your next step!

Your Key Responsibilities as an Executive Assistant

Calendar & Meeting Coordination

Proactive agenda management for the leadership team.
Scheduling and coordinating internal and external meetings including quarterly reviews budget meetings Finance Days team buildings etc.
Managing leave approvals and ensuring agendas are updated accordingly.

Travel & Logistics

Travel coordination (flights accommodation transport) with the assistance of the travel team.
Welcoming visitors preparing meeting rooms serving refreshments and ensuring technical readiness (e.g. Teams setup).

Administrative Support

Preparing formatting and finalizing documents and presentations (Word PowerPoint).
Managing expense approvals and signature tracking.
Translation and proofreading of tax or finance-related documents.
Supporting the preparation and follow-up of bi-annual objectives for the leadership team.
Handling various administrative and organizational tasks as needed.
Team Back-up in case of holidays/absences.

Qualifications :

You hold a bachelors degree in an administration-related field or have equivalent experience in an office management role.
You are fluent (both spoken & written) in French Dutch and English.
You have strong skills in Microsoft Word Excel Outlook and are eager to learn new software tools as needed.
You can manage shifting priorities organize your workload effectively and meet deadlines in a fast-paced evolving environment.
You demonstrate initiative and a consistently proactive service-oriented approach toward both internal and external stakeholders.
You are willing to learn new skills and take on new responsibilities as required.
You have a proven track record of delivering work that is timely and precise.
You communicate effectively build strong relationships at all levels and maintain a strong focus on internal customer service.
You show initiative flexibility and strong self-management skills and you can work independently within a small team.

Additional Information :

A career at BESIX is a lot more than just a job its about being part of our changing innovative world experiencing at first hand the challenging topics we must face in the coming years. Being a part of the BESIX group is taking part in a very dynamic and entrepreneurial company with ambitious & innovative development plans. We are looking for different kinds of personalities mindsets backgrounds genders to build the iconic projects of tomorrow. With our purpose of Excel in creating sustainable solution for a better world we are driving our company forward.

Are you ready to make an impact

Working at BESIX means getting a lot of interesting benefits:

An attractive remuneration package including a salary in line with the market flexible mobility advantages teleworking health & group insurance meal vouchers.
A career enhancement programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon.
A dynamic working environment with innovative colleagues supporting your endeavours (ideas projects goals ambitions).
Possibility to work on complex projects on local as an international environment.
Remain locally anchored for the coming years or dare for an international career opportunity within the group.

Remote Work :

Employment Type :

Full-time

As an Executive Assistant you will support a core group of senior leaders including the CFO the Secretary-General and several members of the Sr Management Team within the Finance Department.If you are fluent in Dutch French and English and if you have experience in a similar position then this could...

Your Key Responsibilities as an Executive Assistant

Calendar & Meeting Coordination

Proactive agenda management for the leadership team.
Scheduling and coordinating internal and external meetings including quarterly reviews budget meetings Finance Days team buildings etc.
Managing leave approvals and ensuring agendas are updated accordingly.

Travel & Logistics

Travel coordination (flights accommodation transport) with the assistance of the travel team.
Welcoming visitors preparing meeting rooms serving refreshments and ensuring technical readiness (e.g. Teams setup).

Administrative Support

Preparing formatting and finalizing documents and presentations (Word PowerPoint).
Managing expense approvals and signature tracking.
Translation and proofreading of tax or finance-related documents.
Supporting the preparation and follow-up of bi-annual objectives for the leadership team.
Handling various administrative and organizational tasks as needed.
Team Back-up in case of holidays/absences.

Qualifications :

You hold a bachelors degree in an administration-related field or have equivalent experience in an office management role.
You are fluent (both spoken & written) in French Dutch and English.
You have strong skills in Microsoft Word Excel Outlook and are eager to learn new software tools as needed.
You can manage shifting priorities organize your workload effectively and meet deadlines in a fast-paced evolving environment.
You demonstrate initiative and a consistently proactive service-oriented approach toward both internal and external stakeholders.
You are willing to learn new skills and take on new responsibilities as required.
You have a proven track record of delivering work that is timely and precise.
You communicate effectively build strong relationships at all levels and maintain a strong focus on internal customer service.
You show initiative flexibility and strong self-management skills and you can work independently within a small team.

Additional Information :

Are you ready to make an impact

Working at BESIX means getting a lot of interesting benefits:

An attractive remuneration package including a salary in line with the market flexible mobility advantages teleworking health & group insurance meal vouchers.
A career enhancement programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon.
A dynamic working environment with innovative colleagues supporting your endeavours (ideas projects goals ambitions).
Possibility to work on complex projects on local as an international environment.
Remain locally anchored for the coming years or dare for an international career opportunity within the group.

Remote Work :

Employment Type :

Full-time

Key Skills

Time Management
Microsoft Office
Organizational skills
Microsoft Outlook
Microsoft Word
Personal Assistant Experience
Microsoft Powerpoint
Calendar Management
Microsoft Excel
Administrative Experience
Microsoft Outlook Calendar
Google Suite

Apply Now

About Company

BESIX

A multidisciplinary group with over 110 years experience. Since first going into action in 1909, the BESIX Group has over the years grown into a multidisciplinary company with a leading position in its markets: construction, property development and concessions. This wide-range expe ... View more

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