Accounts Payable Supervisor

Department: Finance

Reports To: Controller

Location: Bristol CT

Bristol Health Bristol CT

At Bristol Hospital and Health Care we begin each day caring today for your tomorrow. We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients residents and families. We are committed to provide compassionate quality care at all times and to uphold our values of Communication Accountability Respect and Empathy (C.A.R.E.). We are Magnet and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic. Use your expertise compassion and kindness to transform the patient experience. Make a difference. Make Bristol Hospital and Health Care your choice.

Position Summary

This is a full-time onsite position at Bristol Health. The Accounts Payable Supervisor oversees the daily operations of the Accounts Payable (AP) function to ensure timely accurate and compliant processing of vendor invoices employee reimbursements and payment disbursements. This role supports Bristol Healths financial integrity by maintaining strong internal controls optimizing AP workflows and providing leadership to the AP team. The Supervisor partners closely with departments across the health system vendors and Finance leadership to resolve issues and improve processes.

Key Responsibilities

Daily Operations & Oversight

• Supervise the end-to-end Accounts Payable function including invoice intake coding approvals three-way match payment runs and vendor maintenance.
• Monitor workload distribution and ensure timely processing of invoices credits and payments.
• Oversee weekly and monthly AP close tasks and support the month-end close process.
• Calculates key performance indicators (KPI) such as Days in AP and measures the productivity of the AP team using Metrics measuring the number of invoices entered days between invoice and entered into the system
• Processes invoices and purchase orders according to established policies and procedures
• Ensures vendors account statements

Leadership & Staff Development

• Lead train mentor and evaluate a team of up to three (3) Accounts Payable Clerks fostering a culture of accuracy accountability and continuous improvement.
• Develop clear performance expectations and conduct periodic performance reviews.
• Coordinate team schedules to ensure adequate coverage.

Vendor & Internal Stakeholder Relations

• Serve as the primary escalation point for vendor inquiries payment issues and internal department questions.
• Work collaboratively with Accounting Supply Chain and operational departments to resolve discrepancies.
• Partner with the CFO and Controller to negotiate payment plans with vendors and support cash flow management initiatives.

Compliance & Controls

• Ensure adherence to Bristol Health financial policies GAAP IRS 1099 reporting requirements and all internal control standards.
• Maintain vendor files W-9s and documentation in compliance with audit and regulatory needs.
• Assist with internal and external audit requests.

Process Improvement

• Identify opportunities to streamline AP processes and leverage automation tools (e.g. OCR ERP functionality).
• Recommend policy updates and workflow enhancements to improve efficiency accuracy and vendor satisfaction.
• Support the implementation of system upgrades and new AP-related technology.

Qualifications

• Associates degree in Accounting Business or related field may be waived with equivalent job experience in Accounts Payable or Finance.
• 5 years of Accounts Payable experience preferably in a healthcare or multi-entity environment.
• 3 years of Prior supervisory or team lead experience.
• Strong understanding of AP practices purchase order workflows and three-way match.
• Proficiency in ERP systems particularly Meditech and Microsoft Excel.

Preferred

• Experience in a hospital or healthcare system AP environment.
• Familiarity with 1099 reporting vendor master controls and expense reimbursement programs.
• Experience with AP automation technologies.

Key Competencies

• Strong analytical and problem-solving abilities.
• Excellent communication and customer-service skills.
• High attention to detail with commitment to accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated leadership and team-building capabilities.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed