Office Manager

Brentwood, TN - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

POSITION SUMMARY:

The Office Manager is responsible for office management and general operational and administrative activities for the HCTec offices. This role will also provide support to the Senior Management and the HR Team handling administration projects programs communications and processes with speed accuracy and confidentiality. This job is a full-time in office position located in Brentwood TN.

ESSENTIAL FUNCTIONS: To perform this job an individual must perform each essential function satisfactorily with or without reasonable accommodation.

Office Management

Responsible for day-to-day administrative operations including general office tasks meeting preparation and team member support

Manages front desk as the first point of contact for internal and external parties thus ensures a positive and professional visitor caller and employee experience

Teams with facility manager on the maintenance alteration and upkeep of the office

Manages and maintains inventory of office supplies/inventory for all offices

Manages various vendors for maximum efficiency and cost-effectiveness

Manages office events calendars and other projects as requested

Administrative Support

Manages overall administrative activities answering routine letters and inquiries; compose prepare and proofread correspondence office memos and reports while maintaining confidentiality

Assists with calendars schedule travel and meetings in support of Senior Management and group events

Manages prepares and submits expense reporting for Senior Management as required

Create organize schedule and facilitate presentation materials for team calls and other management meetings

Assist with event calendars for all offices coordinating with other team members to create an engaging environment

Lead agenda creation and logistics for corporate and community events as well as with all sites to create and implement an ongoing focus on employee and community engagement

Administrative support to the HR team and executive team

Administer the travel and expense platform giving and removing access as well as troubleshooting

KNOWLEDGE SKILLS & ABILITIES: The requirements listed below are representative of the knowledge skills and/or abilities required.

Education:

Bachelors degree or any equivalent preferred.

Previous experience managing a small to mid-sized office environment with multiple locations.

Expert knowledge of MS Office suite.

Experience managing basic office functions and vendors including shipping facility maintenance and meeting planning.

Regular and reliable attendance

Perform other duties as assigned

Experience: Minimum 2 years of experience providing office management and administrative support to Senior Management team members.

Required Experience:

POSITION SUMMARY:The Office Manager is responsible for office management and general operational and administrative activities for the HCTec offices. This role will also provide support to the Senior Management and the HR Team handling administration projects programs communications and processes w...