Senior Manager, Operations

Job Category

Job Profile

Job Title

Department

Compensation Range

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge qualifications and experience for the the normal course employees will be hired transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This is a 2-year appointment.

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary
The Senior Manager Operations provides leadership and operational oversight for ATMs research initiatives and efficient operational processes. The Senior Manager will work closely with the Director of Academy of Translational Medicine (ATM) to lead the operation of the unit including financial management and grant reporting human resource and capital needs operationalizing a network of consultancy and excellence for translational medicine and regulatory science; and organizing the integration of strategic priorities and operational requirements to align with the Units mandate.


Organizational Status

The University of British Columbia is a global centre for research and teaching consistently ranked among the top 20 public universities in the world. Since 1915 UBCs entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students staff and faculty to challenge convention lead discovery and explore new ways of learning. At UBC bold thinking is given a place to develop into ideas that can change the world.

Our Vision: To Transform Health for Everyone

Ranked among the worlds top medical schools with the fifth-largest MD enrollment in North America the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia more than 12000 faculty and staff are training the next generation of doctors and health care professionals making remarkable discoveries and helping to create the pathways to better health for our communities at home and around the world.

The Facultycomprised of approximately 2200 administrative support technical/research and management and professional staff as well approximately 650 full-time academic and over 10000 clinical faculty membersis composed of 19 academic basic science and/or clinical departments 3 schools and 25 research centres and institutes. Together with its University and Health Authority partners the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty staff and trainees are located at university campuses clinical academic campuses in hospital settings and other regionally based centres across the province.

The UBC Vancouver Campus is located on the traditional ancestral and unceded territory of the xʷməθkʷəyəm (Musqueam) people. The City of Vancouver is located on Musqueam Squamish and Tsleil-Waututh First Nations territory.

The ATM at the University of British Columbia (UBC) is established by the Faculty of Medicine. The ATM is a nucleus for translational and regulatory science research education and training and innovation. The ATM is a strategic imperative for the Faculty of Medicine and has a mandate to collaborate with other units in the Faculty of Medicine the wider University and beyond to accelerate the translational medicine continuum. The ATM will drive impactful medical and policy research to create new knowledge to improve health outcomes and benefit society. The ATM will be a nucleus for the development of new academic and training programs creating a cutting-edge ecosystem in which top educators and researchers train the next generation of health innovators. The ATM has supported the recruitment and establishment of over 36 new faculty.

The Senior Manager Operations is the ATMs senior administrative liaison for the Faculty of Medicine and central UBC units fostering interdisciplinary collaborations building an internal and external network of translational medicine and regulatory science consulting contributing to administrative policies and processes participating in committees and disseminating communications and changes in institution and specific policies of the ATM. This position develops relationships with partners internal to UBC and the Faculty of Medicine as well as those external including Health Canada lInstitut national dexcellence en santé et en services sociaux (INESSS) Canadas Drug Agency (CDA-AMC) partner institutions health authorities industry collaborative research partners and others as required to advance relationships facilitate appropriate administrative support and ensure consistent application of policies and practices in ATM operations.

Work Performed

Leadership in Research Development and Strategic Support:

Leads the organization of strategic research projects by prioritizing developing and accessing organizational needs and design of project timelines and workflow such as setting priorities and goals.

Leads the translation execution and implementation of the ATMs programs and strategic initiatives including establishing and participating in ATM committees working groups and translational consulting networks as required and supporting strategic priorities including through ensuring community representation and achieving administrative and operational efficiencies.

Works under the direction of and in partnership with the ATM Director and Associate Director meeting weekly to develop strategies to improve ATM operations advance strategic priorities and to operationalize new and existing research programs and initiatives.

Leads relationship management with collaborators research partners funding agencies etc. including facilitating networking and linkages.

Acts as advisor to senior academic leads on strategic initiatives ensuring that projects are executed with appropriate time frames and within defined scope and budget.

Develops and implements innovative solutions to meet defined needs and challenges.

Develops tools policies and procedures required to support major projects and providing oversight of their implementation.

Develops and implements appropriate frameworks to support funding applications for large-scale institutional research projects.

Research Administration and Financial Management:

Leads all operations research administration and financial management to meet goals and objectives of the ATM and its research programs. Responsible for overseeing negotiating and ensuring inter-institutional transfers of research funds.

Develops regulatory infrastructure and works to establish regulatory science practices and policies including continuously monitoring and reviewing regulations policies and practice requirements related to translational medicine and regulatory science identifying gaps and opportunities for improvement.

Responsible for contracts and budgets associated with the research educational and consulting activities within the program parameters.

Oversees and manages the budget for the ATM ensuring long-term success of the programs and strategic initiatives.

Strategic Initiatives and Direction:

Manages and oversees the implementation project planning and development and execution of strategic priorities goals and objectives for ATM from inception through completion; participates in committees working groups task forces as required in support of strategic priorities and administrative and operational efficiencies ensuring wide ranging community representation and engagement.

Researches designs and delivers regular reports to the Director ATM for discussion with the UBC and Faculty Executives regarding progress towards plan initiatives and actions.

Recommends plans for long-term sustainability to support the continuation and expansion of ATM.

Plans and directs delivery of operational services and systems as well as leads business process reviews and operational effectiveness initiatives.

Develops leads and implements the required operational change initiatives and system changes required to maintain optimal support operational practices policies and procedures.

Works with the ATM Director and other Faculty of Medicine leadership to develop further advance and improve interfacing of education programs and to establish related priorities including working to educate interdisciplinary researchers in navigating the translational pipeline from discovery through clinical trials commercialization regulatory affairs reimbursement and implementation.

Establishes research and technology platforms to support the rapid progression of new discoveries through the translational pipeline.

Collaboration and Partnership:

Identifies research opportunities for collaboration with industry and government funding partners. and oversees the launch of new initiatives that streamline partnership development.

Maintains relationships with business development directors and managers across UBC campuses at other research institutions and industry partners.

Leads relationship building between relevant researchers and collaborators from industry government and not-for-profit sector.

Supports academic and commercial partnerships to advance bio-innovation both nationally and internationally.

Creates new and fosters existing relationships with key local national and global organizations to increase awareness of opportunities for ATM.

Through the University-Industry Liaison Office may assist with Intellectual Property and Commercialization issues around research contracts material transfer agreements and non-disclosure agreements.

Consequence of Error/Judgement
Errors in performance of the above-related duties could have a significant impact on the effectiveness of research operations of the ATM and eventually to the financial status of the program. Inappropriate judgment could result in loss of potential research and/or infrastructure opportunities or cause damage to the program s reputation.

Supervision Received
Works closely with the ATM Director. This individual will be expected to work independently in accordance with established objectives and exercise initiative and judgment in performing all work-related functions.

Supervision Given
Direct and indirect supervision of administrative research and education office staff groups through multiple levels of subordinates with responsibilities in administration finance education IT space and faculty support.

Minimum Qualifications
For research work a post-graduate degree or equivalent professional designation with a minimum of four years of related experience or an equivalent combination of education and experience. Otherwise an undergraduate degree in a relevant discipline is required with a minimum of six years of related experience or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives including perspectives in conflict with ones own

• Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

Post-graduate degree or equivalent professional designation in project management business administration and/or biomedical research. PhD in a relevant discipline preferred. Proven track record of successful grant management and grant development and submissions. Experience working at a management level within an academic setting with related experience in strategy development and implementation of academic and research programs. Experience in a senior administrative role managing complex relationships preferably in a university environment or other large organization. Knowledge and experience in organizational governance. Demonstrated experience in financial human resources and communications management. Experience in the development and review of research proposals and development of program reports.