Commercial Real Estate Administrator

This position reports to: SVP/Commercial Real Estate Relationship Manager

Basic Function

Provide support to the Commercial Real Estate group account officers by preparing loan files and coordinating loan closings with the Loan Operations department. Assist in collecting and monitoring the receipt of customer financial information.

Essential Duties

1. Assist in closing commercial real estate loans

• Gather necessary information and assemble loan files.

• Prepare Loan Operations checklists for new loans renewals and modifications.

• Order and review title insurance flood certification credit reports and other third-party reports and alert account officers to any issues or concerns identified prior to final approval by the account officer.

• Follow up with Loan Operations and/or account officers on outstanding items.

• Work with Loan Operations account officers and attorneys to generate and review loan documents and coordinate loan closings.

• Review Loan Operations line tickler summary when an originated or renewed loan is booked to determine that all Financial Information Reporting & Monitoring requirements from the approved loan application are correctly reflected.

2. Monitor receipt of financial information

• Review loan accounting system reports to identify financial reporting information that is due or past due. Contact customers to request updated information and notify the account officer of non-response or challenges in obtaining required information.

• Upon receipt of financial information from customers save to the shared drive and notify Loan Operations & the CRE Administration Officer of receipt.

• Review operating account covenants.

• Prepare Financial Tickler Exception Summary tracking tickler exceptions over 30 days past due for review at CRE department meeting.

3. Assist with management of client relationships

• Respond to client inquiries.

• Work with Loan Operations Deposit Operations and Treasury Management to meet clients banking needs.

• Obtain information from customers that is required to open new deposit account and coordinate account opening with Treasury Management.

• Serve as liaison between Treasury Management and CRE customers.

• Complete compliance-related documentation including beneficial ownership and customer identification program.

4. Additional departmental duties

• Attend department meetings

• Attend training as required

5. Participate in CRA activities

6. Complete commercial loan projects as assigned by the Senior Vice President of CRE

Nonessential Duties

• Other duties as assigned

Knowledge Skills & Abilities

• Strong verbal and written skills

• Organized and detail orientated

• Knowledge of real estate lending loan policy loan documentation and regulatory requirements

• Proficiency in Microsoft Office applications including Excel Outlook and Word

• Ability to interact with clients in a professional and diplomatic manner

• Ability to collaborate with loan officers Loan Operations Credit and Treasury Management to accomplish goals

• Ability to multi-task while meeting deadlines

Training & Experience

• High School diploma or GED

• Associates or bachelors degree in Finance Accounting or equivalent related experience

• 2 - 3 years of experience in loan documentation or loan operations

• Exposure to commercial real estate lending and/or paralegal training helpful

Compensation

• Expected Salary Range: $75000 - $80000annually
• Salary will be negotiated based on relevant skills and experience as well as internal equity and alignment with market data.

Benefits

First Bank Chicago offers a comprehensive benefits package including medical/dental/vision/life insurance; 401(k); paid time off (PTO); and eligibility for an annual bonus. For a complete listing of benefits please visit our website:

First Bank Chicago is an Equal Opportunity Employer: disability/veteran

Crains Chicago Best Places to Work 2018 I 2019 I 2020 I 2021 I 2022 I 2023 I 2024 I 2025