Payroll Specialist
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Job Location:
Lancaster, NE - USA
Monthly Salary:
Not Disclosed
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Irex Services LLC
Position Title: Payroll Specialist
Reports to: Payroll Manager
FLSA: Exempt
Revision Date: 09/2023
Position Summary:
This position is responsible for preparing and filing state and local payroll tax returns and arranging for payment on a timely basis.
This position is also responsible for the timely administration of hourly payroll and a variety of administrative duties associated with the hourly payroll functions.
Essential Duties and Responsibilities:
Hourly Payroll
- Responsible for processing weekly payroll.
- Ensures proper completion of payrolls including printing and distributing checks and transmitting payroll ACH files.
- Administer the time keeping system and train field users on proper use.
- Review payroll calculations to ensure accuracy of wages taxes benefits and deductions.
- Process voluntary and involuntary deductions. Transmit files and payments to appropriate agencies.
- Maintain employee payroll files and employee information in the payroll software.
- Responsible for ensuring receipt of correctly completed I-9 and processing in the E-Verify system when required.
- Work with HR to ensure coordination of benefits and deductions.
- Respond to employee requests pertaining to payroll matters maintaining a professional and positive attitude.
- Maintains multi-union information including documenting individual union requirements.
- Process weekly certified payrolls as required.
- Reconciles union remittance payments to the general ledger on a monthly basis.
- Assist in collecting data for union and financial audits.
Payroll Taxes
- Assist in collecting data for workers compensation union and financial audits.
- Complete payroll tax registrations for withholding and unemployment accounts when employing associates in new states.
- Ensure proper set up and maintain state unemployment rates in JDE for all Companies
- Prepare and submit state and local payroll tax returns and filings to the appropriate agencies including any ACH payments.
- Reconciles all payroll tax accounts to the general ledger
- Reviews payroll tax area code on all jobs and interacts with field to ensure proper tax area set up.
- Advise management of changes in tax laws and needed actions.
- Assist in annual W-2 process and reconciliation.
- Maintains department tax files for all Companies.
- Interacts with Corporate Cost Control regarding unemployment rates and claims.
Skills and Abilities:
- Excellent skills using MS Word & MS Excel
- Strong skills using & understanding the flow of transactions within payroll
- Ability to maintain confidentiality & exercise extreme discretion
- Excellent problem solving/judgment skills & high level of attention to detail and accuracy
- Strong organizational interpersonal and communication skills & the ability to work under pressure required
- Ability to handle & prioritize multiple tasks and meet all deadlines
Education/Experience:
- High School Diploma required
- Experience in a Payroll Office performing all payroll functions
- Experience working with Unions nationally preferred
- Knowledge of JDE Payroll Systems a plus
- Knowledge of Direct Deposit transmittal process a plus
Travel: Rarely as needed.
The duties and responsibilities described above are not a comprehensive list. Additional tasks may be assigned to the employee from time to time; the scope of the job may change as necessitated by business demands.
Required Experience:
IC
Key Skills
- Data Entry
- Paychex
- QuickBooks
- Accounting
- 10 Key Calculator
- Paylocity
- Microsoft Excel
- Payroll
- ADP
- Administrative Experience
- Human Resources
- Bookkeeping
About Company
Leading industrial, commercial & specialty contracting company. As a prime contractor/subcontractor, Irex provides construction, maintenance, and consulting services to various industries.
