Chairman & CEO Assistant

A. Administrative and Operational Support

• Calendar Management: Expertly manage and coordinate complex calendars including scheduling meetings teleconferences and domestic/international travel ensuring all required materials and documentation are prepared in advance.
  

• Communication Gateway: Screen and prioritize incoming communications (phone calls emails mail) drafting correspondence reports and presentations on behalf of the executives.
  

• Document Management: Maintain an organized system for executive files documents contracts and confidential records leveraging cloud-based tools and digital organization methods common in a software environment.
  

B. Meetings and Board Support

• Meeting Logistics: Coordinate all aspects of executive and high-level internal meetings including reserving rooms setting up necessary technology (video conferencing screen sharing) and managing attendance.
  

• Board & Committee Support (Chairman Focus): Assist with the preparation compilation and distribution of Board meeting materials resolutions and governance documents. Attend meetings to record and transcribe minutes when required.
  

• Action Tracking: Track key decisions deadlines and follow-up items from executive and leadership meetings to ensure timely execution by responsible parties.
  

C. Project and Strategic Support (CEO Focus)

• Information Synthesis: Conduct research compile data and prepare summaries or reports on various strategic topics to aid executive decision-making.
  

• Presentation Preparation: Assist in preparing high-impact presentations for internal all-hands meetings investor updates and client pitches often requiring familiarity with software industry trends and metrics.
  

• Ad Hoc Projects: Take ownership of special projects or initiatives that originate from the Executive Office ensuring they are executed efficiently and confidentially.
  

Requirements

• Experience: Minimum of 3 years of experience supporting C-level executives (CEO Chairman President) in a fast-paced corporate environment preferably within the technology software or IT industry.
  

• Education: Bachelors degree in Business Administration Communications or a related field is preferred.
  

• Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word Excel PowerPoint) and/or Google Workspace. Familiarity with video conferencing platforms (Zoom Teams) and project management software is essential.
  

• Communication Skills: English proficiency Exceptional verbal and written communication skills with the ability to interact professionally with all levels of the organization clients and external partners.
  

• Discretion: Proven ability to handle sensitive information with the utmost confidentiality and professional integrity.
  

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