Project Assistant Migration Project

Cairo - Egypt

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

TITLE: Project Assistant (Pending Donors Approval)

TEAM/PROGRAMME: Program Operation Egypt Country Office

LOCATION: Greater Cairo with possibility of travel to other governorates

GRADE: (5)

CONTRACT DURATION: 1 year with possibility of extension based on funding and performance

CHILD SAFEGUARDING: (select only one)

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Save the Children International is the worlds leading independent organization for children. We work in more than 110 countries and work together with our partners to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their Egypt Save the Children International has been working to ensure that childrens rights are respected protected and promoted since 1982. We carry out both long-term development work and more recently emergency humanitarian work.

This project aims to lay the foundation for two critical cross-border solutionscase management and interoperable data systems. By using route-based priorities as a starting point and building on existing programming in countries it aims to strengthen systemic responses and enable governments and partners to build shared frameworks for the protection of migrant children.

SCOPE OF ROLE:

Reports to:

Solid Line: Child Protection in Migration Coordination Specialist

Working Closely: CP Project Coordinator

FIELD TRAVEL: The post holder would be required to travel at minimum 70% to the field sites located in Greater Cairo and possibly other governorates

KEY AREAS OF ACCOUNTABILITY:

Project Implementation

Ensure that activities are implemented in accordance to the Plan of Action (POA) and in timely manner and in line to project budget and with the Child Protection in Migration Coordination Specialist guidance;

Supporting project team with administrative and logistical services;

Issuing payments to field teams and supervising the settlement of open advances;

Keeping track of project expenses sheet and project financial documents;

Monitoring cash flow;

Assist the Child Protection in Migration Coordination Specialist in developing and monitoring the project financial offline trackers.

Assist team in budget forecasting;

Carry over all the procurement requests;

Supporting the project team in organizing trainings workshops and other events in the field; as deemed necessary;

Support in coordinating meetings with stakeholder;

Organize and maintain project files; maintain electronic and paper records;

Maintain project stationeries supplies inventory;

Support SCI country office in coordinating some activities for other migration projects under SCI program.

Conduct visits to other governorates for supporting the set up of other migration projects and coordinate with the relevant stakeholders and data collection needed for these projects.

Acting as focal point with the following support unites Finance Admin and Supply Chain;

Oversee the procurement process starting issuing and monitoring all the procurement requests ensuring the compliance and filing of required documents in accordance with the donor and SCI policies in collaboration with the procurement department. Follow up on vendor payments and purchase orders;

Conduct any other tasks requested by Project Manager.

Reporting and documentation:

Maintaining proper inventory records of project material and publication;

Report weekly to line manager on tasks updates.

In case of Emergency:

Promote childrens rights contributing to their well-being and protection in times of emergencies guided by humanitarian principles and code of conduct.

During emergencies he/she should act in a way that facilitates SCIs response to emergencies giving priority to all assigned.

Be prepared to support SCI interventions in response to emergencies and show needed flexibility

General:

Demonstrate leadership in relation to Save the Children policies and practice with respect to safeguarding code of conduct health and safety equal opportunities and other relevant policies and procedures.

Comply with Save the Children policies and practice with respect to safeguarding policy code of conduct health and safety equal opportunities and other relevant policies and procedures.

Embed counter-fraud and ethical controls in all operational processes ensuring compliance with donor and legal requirements while collaborating with Finance and Counter-Fraud teams to mitigate risks and conduct assessments for high-value programs.

Ensure adherence to the Do No Harm principle across all coordination planning and implementation activities.

BEHAVIOURS (Values in Practice)

Accountability:

holds self-accountable for making decisions managing resources efficiently achieving and role modelling Save the Children values

holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same

widely shares their personal vision for Save the Children engages and motivates others

future orientated thinks strategically and on a global scale.

Collaboration:

builds and maintains effective relationships with their team colleagues Members and external partners and supporters

values diversity sees it as a source of competitive strength

approachable good listener easy to talk to.

Creativity:

develops and encourages new and innovative solutions

willing to take disciplined risks.

Integrity:

honest encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

Bachelors degree or equivalent in; Commerce Political Science or any other related studies.

EXPERIENCE AND SKILLS

Relevant university degree with a minimum of 2-3 years of successful experience in project implementation with a reputed organization or NGO.

Proven knowledge and skills in project planning implementation monitoring and evaluation.

Good knowledge and familiarity of reporting mechanisms and styles.

Highly developed interpersonal and communication skills including influencing and negotiation.

Strong organisational and time management skills.

Experience in financial accounting and administration (preferably in similar setting).

Very good knowledge of Microsoft office particularly Word Excel Outlook Power Point

Good working knowledge of English and Arabic (reading and writing)

Good knowledge of child safeguarding will be an added advantage

Commitment to Save the Children values

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

JD written by: HA

Date:

JD agreed by:

Date:

Updated By:

Date: Dec 2025

Evaluated:

Date:

Required Experience:

Junior IC

DescriptionTITLE: Project Assistant (Pending Donors Approval)TEAM/PROGRAMME: Program Operation Egypt Country OfficeLOCATION: Greater Cairo with possibility of travel to other governoratesGRADE: (5)CONTRACT DURATION: 1 year with possibility of extension based on funding and performanceCHILD SAFEGUARD...

Description

TITLE: Project Assistant (Pending Donors Approval)

TEAM/PROGRAMME: Program Operation Egypt Country Office

LOCATION: Greater Cairo with possibility of travel to other governorates

GRADE: (5)

CONTRACT DURATION: 1 year with possibility of extension based on funding and performance

CHILD SAFEGUARDING: (select only one)

ROLE PURPOSE:

SCOPE OF ROLE:

Reports to:

Solid Line: Child Protection in Migration Coordination Specialist

Working Closely: CP Project Coordinator

FIELD TRAVEL: The post holder would be required to travel at minimum 70% to the field sites located in Greater Cairo and possibly other governorates

KEY AREAS OF ACCOUNTABILITY:

Project Implementation

Supporting project team with administrative and logistical services;

Issuing payments to field teams and supervising the settlement of open advances;

Keeping track of project expenses sheet and project financial documents;

Monitoring cash flow;

Assist the Child Protection in Migration Coordination Specialist in developing and monitoring the project financial offline trackers.

Assist team in budget forecasting;

Carry over all the procurement requests;

Supporting the project team in organizing trainings workshops and other events in the field; as deemed necessary;

Support in coordinating meetings with stakeholder;

Organize and maintain project files; maintain electronic and paper records;

Maintain project stationeries supplies inventory;

Support SCI country office in coordinating some activities for other migration projects under SCI program.

Conduct visits to other governorates for supporting the set up of other migration projects and coordinate with the relevant stakeholders and data collection needed for these projects.

Acting as focal point with the following support unites Finance Admin and Supply Chain;

Conduct any other tasks requested by Project Manager.

Reporting and documentation:

Maintaining proper inventory records of project material and publication;

Report weekly to line manager on tasks updates.

In case of Emergency:

Promote childrens rights contributing to their well-being and protection in times of emergencies guided by humanitarian principles and code of conduct.

During emergencies he/she should act in a way that facilitates SCIs response to emergencies giving priority to all assigned.

Be prepared to support SCI interventions in response to emergencies and show needed flexibility

General:

Comply with Save the Children policies and practice with respect to safeguarding policy code of conduct health and safety equal opportunities and other relevant policies and procedures.

Ensure adherence to the Do No Harm principle across all coordination planning and implementation activities.

BEHAVIOURS (Values in Practice)

Accountability:

holds self-accountable for making decisions managing resources efficiently achieving and role modelling Save the Children values

Ambition:

sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same

widely shares their personal vision for Save the Children engages and motivates others

future orientated thinks strategically and on a global scale.

Collaboration:

builds and maintains effective relationships with their team colleagues Members and external partners and supporters

values diversity sees it as a source of competitive strength

approachable good listener easy to talk to.

Creativity:

develops and encourages new and innovative solutions

willing to take disciplined risks.

Integrity:

honest encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

Bachelors degree or equivalent in; Commerce Political Science or any other related studies.

EXPERIENCE AND SKILLS

Relevant university degree with a minimum of 2-3 years of successful experience in project implementation with a reputed organization or NGO.

Proven knowledge and skills in project planning implementation monitoring and evaluation.

Good knowledge and familiarity of reporting mechanisms and styles.

Highly developed interpersonal and communication skills including influencing and negotiation.

Strong organisational and time management skills.

Experience in financial accounting and administration (preferably in similar setting).

Very good knowledge of Microsoft office particularly Word Excel Outlook Power Point

Good working knowledge of English and Arabic (reading and writing)

Good knowledge of child safeguarding will be an added advantage

Commitment to Save the Children values

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

JD written by: HA

Date:

JD agreed by:

Date:

Updated By:

Date: Dec 2025

Evaluated:

Date:

Required Experience:

Junior IC

Key Skills

Microsoft Office
Microsoft Access
Bluebeam
Construction Experience
Microsoft Outlook
Microsoft Word
Office Experience
Microsoft Powerpoint
Microsoft Excel
Project Management Software
Microsoft Project
Administrative Experience

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About Company

Save The Children Fund

Save the Children is a UK charity for children that works in over 100 countries to make sure children are fed, learning and treated fairly. Find out more.

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