Pre Purchase coordinator Associate EY Global Delivery Services

Buenos Aires - Argentina

Monthly Salary: Not Disclosed

Posted on: 19 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Summary

Vendor empanelment documentation specialist Individually manage the review and confirmation of documentation relating to renewals of existing vendors and empanelment of new vendors.
This role holder shall coordinate between vendors and other stakeholders in Procurement Risk Management SL/SF operations to drive timely end to end Spurce to Pay (S2P) activities which comprises of Pre Purchase Purchase and Post Purchase.
Purchasing activities for less than threshold which includes taking quotations negotiation and PR/PO creation. Will also help with vendor chase ups for delivery and answer any vendor queries.
Drive or coordinate the payment follow ups and/or related post purchase activities.
End to end S2P Accountability and responsibility as per the defined RACI.

Essential Functions of the Job

Pre Purchase (BRET)

Ensure timely upload of BRET documents by vendors
Review of documents uploaded by vendor to ensure completeness and based on defined guidelines
Confirm with automated mail from supplier portal if the document is complete or reject with automated mail with reason for rejection from supplier portal if document is incomplete
Review of corrected/additional documents once uploaded by vendor again after rejection to ensure completeness and based on defined guidelines
Uploading the BRET entry in the global BRET tool if its meet the criteria
Coordinate with procurement and RM team if the BRET is returned from tool for additional details and resubmitting the same for approval post collating all required details
Update the vendor master in Acuity once the BRET is approved from the global BRET tool
Initiating the value enhancement of BRETs based on business requirements and updating the same in TRAXX post approvals
Solicit quotes negotiate and raise PO (where required) for requirements. Follow up for delivery (where required) and SRN/GRN
Collaborate well with the teams in other GDS locations to get relevant support and activities completed
Work consistently and occasionally extended hours to accomplish tasks ahead of deadline

Purchase and Post Purchase

Review and validate the intake form for completeness
Help identify new vendors from market and facilitate the vendor onboarding
Obtain vendor quotations and confirm with SL/SF operations to finalise the vendor
Coordinate with vendor to obtain compliance registration documents and obtain clearance from vendor compliance team
Initiate BRET activities and coordinate with BRET team on the BRET decision
Create POs in Mercury
Create GRN SRN in Mercury upon goods/services delivery confirmation.
follow up for SL/SF Finance and S2P buyer approvals
Coordinate with vendor and the requestor to ensure the timely delivery of goods/services
Initiate and close the end to end SRN and GRN activities
Help business and vendors with payment issues and remove any bottleneck

Analytical / Decision Making Responsibilities

Review relevant fields on documents across the S2P process to ensure completeness
In case of amendments value enhancements initiate discussions with procurement and stakeholders for identifying additional value required

Knowledge and Skills Requirements

Good knowledge in Microsoft office tools especially excel
Knowledge on Purchase and payment processes.
Good organization analytical and problem-solving skill
Go getter Positive can do attitude and adequate business acumen

Strong communication (verbal and written) and interpersonal skills able to handle conflict situations and resolve issues satisfactorily
Culturally sensitive capable of handling interactions with all locations across GDS.

Job qualifications

Education: A degree; or equivalent work experience

Experience: 2 years experience in handling operations and purchase related activities

Required Experience:

Job SummaryVendor empanelment documentation specialist Individually manage the review and confirmation of documentation relating to renewals of existing vendors and empanelment of new vendors.This role holder shall coordinate between vendors and other stakeholders in Procurement Risk Management S...

Job Summary

Vendor empanelment documentation specialist Individually manage the review and confirmation of documentation relating to renewals of existing vendors and empanelment of new vendors.
This role holder shall coordinate between vendors and other stakeholders in Procurement Risk Management SL/SF operations to drive timely end to end Spurce to Pay (S2P) activities which comprises of Pre Purchase Purchase and Post Purchase.
Purchasing activities for less than threshold which includes taking quotations negotiation and PR/PO creation. Will also help with vendor chase ups for delivery and answer any vendor queries.
Drive or coordinate the payment follow ups and/or related post purchase activities.
End to end S2P Accountability and responsibility as per the defined RACI.

Essential Functions of the Job

Pre Purchase (BRET)

Ensure timely upload of BRET documents by vendors
Review of documents uploaded by vendor to ensure completeness and based on defined guidelines
Confirm with automated mail from supplier portal if the document is complete or reject with automated mail with reason for rejection from supplier portal if document is incomplete
Review of corrected/additional documents once uploaded by vendor again after rejection to ensure completeness and based on defined guidelines
Uploading the BRET entry in the global BRET tool if its meet the criteria
Coordinate with procurement and RM team if the BRET is returned from tool for additional details and resubmitting the same for approval post collating all required details
Update the vendor master in Acuity once the BRET is approved from the global BRET tool
Initiating the value enhancement of BRETs based on business requirements and updating the same in TRAXX post approvals
Solicit quotes negotiate and raise PO (where required) for requirements. Follow up for delivery (where required) and SRN/GRN
Collaborate well with the teams in other GDS locations to get relevant support and activities completed
Work consistently and occasionally extended hours to accomplish tasks ahead of deadline

Purchase and Post Purchase

Review and validate the intake form for completeness
Help identify new vendors from market and facilitate the vendor onboarding
Obtain vendor quotations and confirm with SL/SF operations to finalise the vendor
Coordinate with vendor to obtain compliance registration documents and obtain clearance from vendor compliance team
Initiate BRET activities and coordinate with BRET team on the BRET decision
Create POs in Mercury
Create GRN SRN in Mercury upon goods/services delivery confirmation.
follow up for SL/SF Finance and S2P buyer approvals
Coordinate with vendor and the requestor to ensure the timely delivery of goods/services
Initiate and close the end to end SRN and GRN activities
Help business and vendors with payment issues and remove any bottleneck

Analytical / Decision Making Responsibilities

Review relevant fields on documents across the S2P process to ensure completeness
In case of amendments value enhancements initiate discussions with procurement and stakeholders for identifying additional value required

Knowledge and Skills Requirements

Good knowledge in Microsoft office tools especially excel
Knowledge on Purchase and payment processes.
Good organization analytical and problem-solving skill
Go getter Positive can do attitude and adequate business acumen

Strong communication (verbal and written) and interpersonal skills able to handle conflict situations and resolve issues satisfactorily
Culturally sensitive capable of handling interactions with all locations across GDS.

Job qualifications

Education: A degree; or equivalent work experience

Experience: 2 years experience in handling operations and purchase related activities

Required Experience:

Key Skills

Forklift
Customer Service
Organizational skills
Basic Math
Dealership Experience
Laundry
SyteLine
Warehouse Experience
Dispatching
Personal Injury Law
Translation
Project Coordination

Apply Now

About Company

EY Studio+ Nederland

Bij EY Studio+ creëren we transformatieve ervaringen die mensen in beweging brengen en markten vormgeven. We combineren design, technologie en commercieel inzicht, aangevuld met EY.ai, een verenigend platform en aangedreven door ons volledige spectrum van diensten.

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click