Executive Assistant & Office Administrator
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Job Location:
Westlake, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Milliken & Company is a global manufacturing leaderwhose focus on materials science delivers tomorrows breakthroughs today. Fromindustry-leading molecules to sustainable innovations Milliken creates products thatenhance peoples lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile flooring chemical and healthcare businesses the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Millikens curious minds and inspired solutions at and on Facebook Instagramand LinkedIn.
Position Title
Executive Assistant & Office Administrator
Position Summary
The Executive Assistant & Office Administrator provides comprehensive confidential administrative support to the Senior Vice President and Managing Director Polymer Solutions. This role requires a highly organized and proactive individual capable of balancing high-level executive support with the logistical demands of maintaining a functional office environment. This position is located at Borchers HC in Westlake OH and reports to the Director Human Resources. Normal work hours are Monday through Friday 8:00 a.m. 5:00 p.m. but may occasionally require flexibility. This role is eligible for Millikens hybrid work policy which includes 3 days in the office and 2 work from home days.
Key Responsibilities Executive Support (Approx 60%)
- Serve as the primary administrative support person for the Senior Vice President and Managing Director Polymer Solutions President
- Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work
- Oversee all aspects of travel arrangements to include hotel flight and ground transportation
- Draft review and send communications on behalf of company executive(s)
- Organize and prepare for meetings including gathering documents coordinating meeting logistics room reservations preparing agendas and catering
- Prepare and submit expense reports on a timely basis
- Work closely with the leadership team and other Executive Assistants to provide support to the organization
- Answer inquiries independently follow up with other departments to ensure that requests are carried out
- Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately
- Prepare edit and format documents reports presentations (PowerPoint Excel) and internal/external communications
- Plan and coordinate team building events & assist with special projects
Key Responsibilities Facilities & Office Administration (Approx 40%)
- Oversee the day-to-day operations of the office to ensure a safe clean and functional environment
- Monitor and maintain inventory of office and breakroom supplies placing orders efficiently and within budget
- Managing incoming and outgoing mail
- Process and approve POs and invoices related to general facility operations
- HR support Assist HR with new employee onboarding/employee offboarding and other general HR related duties
- Ensure the facility complies with general safety standards and office policies are documented and followed
Qualifications Required
- 5 years of experience supporting senior level leaders/executives
- Exceptional service orientation mindset
- Strong proficiency in Microsoft Office (Outlook Excel Word PowerPoint) suite
- Ability to make and build top notch presentations
- Analytical capability and comfortable with data and numbers
- Impeccable attention to detail
- Strong time management skills and ability to meet deadlines
- Excellent organizational skills
- High level of integrity and confidentiality
- Ability to work under time pressure and keep composure
- Team player with positive attitude
- Strong desire and interest to learn the business
Qualifications Preferred
- Prior experience working with a global/international team
- SAP Experience
#LI-AP1
Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race color creed religion sex or gender (including pregnancy childbirth or related medical condition including but not limited to lactation) sexual orientation gender identity or gender expression (including transgender status) ancestry national origin citizenship age physical or mental disability genetic information marital status veteran or military status or any other characteristic protected by applicable law.
To request a reasonable accommodation to complete a job application pre-employment testing a job interview or to otherwise participate in the hiring process please contact
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
