Executive Assistant to the Office of the Superintendent (legalcommunications) Temporary Position

Independent School District 196

Job Location:

Rosemount, OH - USA

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Type:
Special Staff/Executive Assistant to the Superintendent/School Board

Date Posted:
12/1/2025

Location:
District Office

Closing Date:
12/12/2025

Description:
8hrs./day 12-month calendar (Temporary Position)
7:30 a.m. - 4:00 p.m.

Effective Date of Employment:
Anticipated Dates: Mid February 2026 until Mid July 2026

Application Deadline:
December:00 p.m.

Application Procedure:
Apply on-line Frontline and apply as an external applicant

Qualifications:

High school diploma with associate or bachelors degree preferred and/orthree years experience in administrative support preferably in an educational setting
Proficient with Microsoft Office and Google Suites
Skilled in learning and using a variety of technology programs
Outstanding planning organizational and project management skills
Strong initiative with ability to work independently
Ability to maintain a positive and professional attitude
Effective oral and written communications skills
Ability to maintain confidentiality
Ability to prioritize/complete assignments from multiple sources in a timely manner
Detail-oriented and ability to work well under deadlines and in stressful situations
Excellent problem-solving skills
Experience with purchase orders budget reports and reconciling statements preferred
Excellent interpersonal skills including conflict resolution and de-escalation abilities
Experience using Microsoft Outlook Zoom Infinite Campus Finalsite SchoolMessenger mybudget file and Skyward systems preferred
Demonstrated experience and proficiency working with a culturally ethnically racially and socioeconomically diverse school community preferred
Experience providing administrative support for state or local elections and familiarity with election processes preferred

Responsibilities:

Handles telephone calls and welcomes visitors and responds to questions or concerns by providing answers for directing them to the proper person department or school.
Assist with updating communicating and publishing district policies regulations and procedures
Respond to requests for certificates of insurance
Provide daily administrative support to the superintendent and communications and legal departments (Office of the Superintendent) including scheduling drafting correspondence conducting research assisting with document discovery and legal submissions coordinating with other departments and responding to questions and concerns from employees and the public
Oversee tracking and fulfillment of data requests to the Office of the Superintendent including gathering and preparing data for release.
Develop/maintain budgets process purchase orders and p-card transactions for the Office of the Superintendent
Oversee planning and execution of district-wide events for the Office of the Superintendent
Serve as back-up to the Executive Assistant to the Superintendent and School Board including preparation for and follow-up after School Board meetings drafting minutes of School Board and executive cabinet meetings maintaining regular communication with School Board members and interacting with government offices and officials for scheduling and gathering information.
Travel among district sites as needed (mileage reimbursement provided)
Perform other related duties as assigned for the purpose of ensuring an efficient and effective Office of the Superintendent

Responsible To:
Communications Coordinator

Compensation / Benefits:
Level 12 - Special Staff
Hourly rate $37.05 (based on step 1 $77068 for 260 days @ 8 hrs per day)
Not benefits eligible

Our team of dedicated educators is committed to the mission ofEducating developing and inspiring our students for lifelong success.Our core values are student-centered based in empathy and integrity to support the wellbeing of the whole person and learning with high expectations for all. Our culture of collaboration fosters an environment of inclusivity engagement and belonging for all students and inspires a love of learning for all ages. Our vision is to provide the experiences that our students families and employees desire by developing the whole student and honoring diverse needs and cultures; engaging students with opportunities in academics arts and athletics (Triple A philosophy) and living our mission to prepare students for lifelong success.

District 196 is a Minnesota public school district of choice serving more than 29000 students and 160000 residents in the cities of Rosemount Apple Valley Eagan Burnsville Coates Empire Inver Grove Heights and Lakeville and Vermillion Township. District 196 is the third largest school district in Minnesota and among the largest employers in Dakota County with more than 4000 full- and part-time employees. District 196 has been named to Forbes list of Americas Best-in-State Employers multiple times based on a survey asking employees to rate their employers and how likely they would be to recommend them to others.

District 196 has 20 elementary schools (grades K-5); six middle schools (grades 6-8); four high schools (grades 9-12); an optional School of Environmental Studies for juniors and seniors; an Area Learning Center high school program; a K-12 special education school and a special education program serving young adults ages 18-22. The district also operates three learning centers that provide early childhood and Adult Basic Education services and offers extensive community education programs and classes for learners of all ages.

Equal Opportunity Employer
As required by Title IX and other state and federal nondiscrimination laws District 196 does not discriminate in employment or in any of its education programs and activities including vocational opportunities on the basis of sex race religion color creed national origin marital status familial status* disability status with regard to public assistance sexual orientation gender identity membership or activity in a local human rights commission* age or genetic information.* District 196 provides equal access to designated youth groups.

The Director of Human Resources Joel Milteer ) is thedesignated Title IX Coordinator and has also been designated to respond to employment-related inquiries regarding the districts non-discrimination policies. The Director of Elementary Education Jeremy Sorenson ) and the Director of Secondary Education Eric Hansen ) have been designated to respond to student-related inquiries regarding the districts non-discrimination policies. The Director of Special Education Janet Fimmen ) has been designated to respond to inquiries concerning the rights of a student with a disability. The mailing address for all directors isrd Street W Rosemount MN 55068. Title IX inquiries may also be referred to the Assistant Secretary of the US Office for Civil Rights (OCR).

*Asterisked categories are limited to employment-related discrimination and harassment.

Required Experience:

Position Type:Special Staff/Executive Assistant to the Superintendent/School BoardDate Posted:12/1/2025Location:District Office Closing Date: 12/12/2025Description: 8hrs./day 12-month calendar (Temporary Position) 7:30 a.m. - 4:00 p.m. Effective Date of Employment: Anticipated Dates: Mid February 2...

Position Type:
Special Staff/Executive Assistant to the Superintendent/School Board

Date Posted:
12/1/2025

Location:
District Office

Closing Date:
12/12/2025

High school diploma with associate or bachelors degree preferred and/orthree years experience in administrative support preferably in an educational setting
Proficient with Microsoft Office and Google Suites
Skilled in learning and using a variety of technology programs
Outstanding planning organizational and project management skills
Strong initiative with ability to work independently
Ability to maintain a positive and professional attitude
Effective oral and written communications skills
Ability to maintain confidentiality
Ability to prioritize/complete assignments from multiple sources in a timely manner
Detail-oriented and ability to work well under deadlines and in stressful situations
Excellent problem-solving skills
Experience with purchase orders budget reports and reconciling statements preferred
Excellent interpersonal skills including conflict resolution and de-escalation abilities
Experience using Microsoft Outlook Zoom Infinite Campus Finalsite SchoolMessenger mybudget file and Skyward systems preferred
Demonstrated experience and proficiency working with a culturally ethnically racially and socioeconomically diverse school community preferred
Experience providing administrative support for state or local elections and familiarity with election processes preferred

Responsibilities:

Handles telephone calls and welcomes visitors and responds to questions or concerns by providing answers for directing them to the proper person department or school.
Assist with updating communicating and publishing district policies regulations and procedures
Respond to requests for certificates of insurance
Provide daily administrative support to the superintendent and communications and legal departments (Office of the Superintendent) including scheduling drafting correspondence conducting research assisting with document discovery and legal submissions coordinating with other departments and responding to questions and concerns from employees and the public
Oversee tracking and fulfillment of data requests to the Office of the Superintendent including gathering and preparing data for release.
Develop/maintain budgets process purchase orders and p-card transactions for the Office of the Superintendent
Oversee planning and execution of district-wide events for the Office of the Superintendent
Serve as back-up to the Executive Assistant to the Superintendent and School Board including preparation for and follow-up after School Board meetings drafting minutes of School Board and executive cabinet meetings maintaining regular communication with School Board members and interacting with government offices and officials for scheduling and gathering information.
Travel among district sites as needed (mileage reimbursement provided)
Perform other related duties as assigned for the purpose of ensuring an efficient and effective Office of the Superintendent